Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programs. CRS has been helping poor, vulnerable families improve their lives
Ref.2017/051
Job Summary:**
The Grants and Compliance Manager will work as an integral part of the Mwendo Project and will provide overall management of sub-grants, trainings in program and finance management, offer support to consortium partners and local implementing partners on sub-grant management and assist in reviewing sub-grants agreements.
The incumbent will be responsible for managing programmatic and financial compliance with donor guidelines. S/he will assist in the budget development process and perform budget analysis duties as assigned by the Finance Manager or his/her designee.
The Grants & Compliance Manager will be involved in developing and embedding best practice to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
Specific Responsibilities:**
· Review donor and partner agreements ensuring the financial terms and conditions are compatible with CRS systems and guidelines and are favorable to quality implementation and reporting.
· Ensure all project expenditures and contracts follow terms and conditions of donor agreements.
· Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.
· Assist with the preparation of standard grant agreements for consortium partners /sub-grantees.
· Ensure that all stakeholders understand their financial and programmatic obligations under the grant agreement and have systems in place to support these obligations.
· Prepare and implement a training and follow-up program to all project staff and stakeholders to strengthen their financial and management capabilities and fulfill their grant obligations.
· Actively facilitate the development of a financial system that will meet donor and CRS requirements and provide the two-way flow of information between program management and partners to ensure responsible management.
· Work closely with project and partners’ staff to compile and submit timely quarterly reports and assist the Finance Manager in the financial oversight and reporting of the project’s sub-grants.
· Actively monitor partner performance with regard to meeting agreement obligations and keep the Finance Manager apprised of all issues and concerns.
· Prepare grant quarterly cash forecasts.
· Render support in the review of liquidation reports and partner advances within the sub-grant budgets ensuring that all liquidations are processed per grant and CRS guidelines.
· Develop and maintain a good working relationship with consortium and local implementing partners’ personnel.
· Support the Finance Manager in the monitoring of the project’s management and financial activities.
· Ensure the maintenance of all files, records and documents relating to CRS’ program and projects within the program portfolio.
· Supervise and provide guidance to Grants and Compliance Officers.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning
Competencies Relevant for the Specific Position:
These are rooted in the mission, values, and principles of CRS and used by the Grants & Compliance Manager to fulfill his or her responsibilities and to achieve the desired results:
· Training/coaching skills;
· Strong conceptual and analytical skills;
· Ability to work independently, think innovatively and strategically, and work effectively within a team;
· Flexibility in tasks undertaken;
· Ability to work under pressure and deadlines;
· Strategic thinking and vision;
· Strong financial/budget management skills required.
Supervisory Responsibilities (if none, state none):
Grants & Compliance Officer
Key Working Relationships:**
Internal: Mwendo Leadership; Head of Programs, CRS Kenya Programming, Finance, Procurement, and HR/Administration teams.
External: Donors, OVC Program consortium members and implementing partners, government ministries, and other stakeholders.
Required Qualifications and Experience:**
Education
- Postgraduate degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing, Economics or related field
- CPA (K), ACCA, CISA
Knowledge
- At least 5 years’ experience in NGO sector in progressively senior Grants Management positions. Experience with USAID is highly preferred.
- In-depth understanding and experience of working with proposals and contracts from institutional donors, preferably USAID
- Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
- Comprehensive understanding of financial reporting, review and analysis
· Experience leading or participating in USAID financial compliance audits
· Hands on experience reviewing in complex contracts and agreements
· Experience setting up and managing USAID compliance monitoring systems, developing and implementing relevant tools
- Strong interpersonal, writing, presentation, and organizational skills
- Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
Skills and Abilities
- Staff supervision
- Ability to transfer skills and knowledge through, training, mentorship and accompaniment
- Demonstrated ability to work with and in teams
- Excellent written, oral communication
- Excellent computer skills (Microsoft Office)
- Demonstrated ability to foster integration in programming approach
Required Foreign Language:**
None
Required Travel:**
The Grants & Compliance Manager will be based in Kisumu but will be expected to travel to the Mwendo program areas.
Disclaimer:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
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