PATH is an international organization that drives trans-formative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.
HIV Service Delivery Support Activity (HSDSA) Cluster 1 is a USAID funded project covering Homa Bay, Kisumu, Migori, Kisii and Nyamira counties. The purpose of this project is to provide key clinical support to the Government of Kenya national HIV response with the overall goal of increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets. Embedded in the HSDSA project is the Determined, Resilient, Empowered, AIDS-Free, Mentored and Safe (DREAMS) initiative targeting adolescent girls and young women aged 10-24 in Kisumu, Homa Bay and Migori counties. DREAMS provides comprehensive prevention services to help reduce HIV incidence amongst vulnerable AGYW.
Job description
We seeks to recruit a Finance Associate who will be responsible for day to day processing of transactions in compliance with USAID rules / PATH’s internal Policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability. The Finance Associate will be based in Kisumu.
Specific Duties And Responsibilities Include
- Manage petty cash disbursements as assigned.
- Assist in Inventory and commodity tracking Management.
- Perform monthly and ad hoc monthly bank reconciliations.
- Maintain updated records of all the field office financial transactions.
- Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
- Make copies of all finance documents and file in sequence. Prepare the original complete set of monthly FOFR.
- Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
- Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
- Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
- Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
- Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
- Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
- Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet, rent and security.
Required Skills
Required Experience
- Degree in Finance, Accounting or related field and a minimum CPA II qualification or equivalent.
- A minimum of 2 years relevant progressive experience preferable in a busy NGO set up.
- Knowledge of USAID rules and regulations.
- Strong attention to detail.
- High numeracy, sound technical skills and analytical approach to work.
- Problem-solving skills and initiative.
- Excellent oral and written communication skills.
- Good time management skills and the ability to prioritize.
- Proficiency in Ms Office applications especially word and excel.
- Hands on experience on QuickBooks.
You must currently have legal authorization to work in Kenya.
PATH is dedicated to diversity and is an equal opportunity employer
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