The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.
The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.
About the Job: The Administrative Assistant carries out all the administrative duties for the in-house health department for Somalia Delegation, based in Nairobi.
He/she adheres to the set internal guidelines on all administrative processes.
This is a Nairobi based position.
Responsibilities for the Administrative Assistant Job
- Provides administrative support in the follow up of the budget expenses in the health department, and ensures the Office is managed in an efficient manner
- Supports field staff, consultants and visitors in travel arrangements; books for flights in liaison with the Air Operations department, processes the requisite travel documents, organizes accommodation and liaises with Administration Department on visa applications
- Conducts briefing to visitors and new employees on ICRC health activities in general and on health department administration procedures
- Acts as the secretary in all health department meetings – ensures that meetings are effectively organized (schedules meetings, circulates agenda, takes minutes, amongst other tasks)
- Prepares and circulates relevant correspondence within the department (emails, letters and other official communication/documentation) and maintains a proper filing system at the health department
- Generates input/data for the monthly financial forecast and submits to the health coordinator
- Supports the health coordinator in the Budget Financial Report exercise by compiling the relevant data
- Ensures smooth running of the beneficiary tracking system process; compiles data, consolidates the necessary documentation and makes follow up as appropriate
Administrative Assistant Job Qualifications
- Degree in Business Administration, Business Management or related field
- 3 years’ experience in Office Management preferably in a humanitarian environment
- Fluency in written and spoken English
- Strong numerical ability
- Proficiency in MS Office Suite
- Strong office management and organisational skills
- Good analytical skills, attention to details and with proven ability to follow up on operational matters
- Ability to work independently and as part of a team
We Offer
- A dynamic, challenging and motivating experience in an international humanitarian environment
- Training and development opportunities
- A competitive salary and additional benefits, based on the ICRC Compensation and Benefits framework.
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