Finance Assistant at United Nations Office for Project Services

Finance Assistant works in close collaboration with the UNOPS operations,
program and projects’ staff for resolving finance-related issues and
information exchange.

 

Functional competencies

Summary of Key Functions:

Implementation
of operational strategies
…

Summary of Key Functions:

• Implementation
  of operational strategies
• Treasury
  functions
• Accounting,
  administrative and clerical support
• Financial
  Reporting
• Knowledge
  building and knowledge sharing

Ensures implementation of operational strategies, focusing
on achievement of the following results:

• Full
  compliance with UNOPS rules and regulations of financial processes,
  financial records and reports and audit follow up; implementation of the
  effective internal control framework.
• Input
  to the content of internal Standard Operating Procedures in Finance in
  consultation with the direct supervisor and office management.

Provides support to Treasury, focusing on achievement
of the following results:

• Review
  of payment requests for completeness prior to processing to ensure that
  documentation is complete and all information concerning the payment has
  been supplied; proper accounting codes used; certification of services
  rendered/goods delivered is written on the payment document and duly
  signed by authorized officials; payment to sub-contractors are in
  compliance with terms and conditions of agreement.
• Review
  and confirmation of appropriateness of operational transactions processed
  through the interpretation and determination of applicable policies,
  regulations, rules
• Review
  and confirmation of validity of charges by verifying authorized amounts
  and ensuring availability of budget and funds.
• Frequent
  contact with the local bank to obtain day-to-day information on rates of
  exchange, interest rates, changes in procedures and bank regulations, etc.
• Running
  the pay-cycle and preparation of bank transfer documents.

Provides accounting,
administrative and clerical support to the Finance Unit, focusing on
achievement of the following results:

• Preparation
  of vouchers and review of supporting documents to ensure completeness,
  accuracy and correctness of accounts codes charges; entry of transactions
  in the computerized accounting and finance system.
• Monitoring
  of financial recorded expenditures and related contributions to ensure
  timely and accurate accounting information.
• Analysis
  of reports, investigation and adjustment as
  required.
• Communication
  with colleagues/clients on areas requiring verification, corrections,
  additional information, etc. to improve quality of output and/or account
  submission and increase knowledge base in the process.
• Monitoring
  of cash requirements and expenditures.
• Provision
  of finance system support (UNOPS ERP Financial System, PeopleSoft) to
  field offices and regional office staff for Project Accounting and
  Financial Reporting
• Ensure
  the maintenance of a good filing and archiving system for the purpose of
  achieving quick reference and up-to-date financial records.

Ensures accurate financial reporting, focusing on
achievement of the following results:

• Implementation
  of reporting systems and reports to meet Funding source requirements.
• Reconciliation
  of expenditures recorded in oneUNOPS.
• Assistance
  to Project Managers with oneUNOPS reporting and analysis.
• Provision
  of ad-hoc financial reports as needed including for Year-End closure

Ensures facilitation of knowledge building and knowledge
sharing, focusing on achievement of the following results:

• Participation
  in the training for the operations/ projects staff on Finance.
• Contributions
  to knowledge networks and communities of practice.

3. Monitoring
and Progress Controls

The key results have an impact on the overall execution
of the UNOPS financial services.
Accurate data entry and presentation of financial information and a
client-oriented approach enhances UNOPS’ capability to effectively and
efficiently manage financial resources.

 

Education

Completion of secondary school or
equivalent is required.
University deg…

• Completion of secondary school or
  equivalent is required.
• University degree or diploma or
  certification in related subjects; accounting, business administration or
  finance is an asset and may be accepted in lieu of respective years of experience.

 

Experience

At least 4 years of relevant finance
experience is required at the national …

• At least 4 years of relevant finance
  experience is required at the national or international level.
• Experience in the usage of computers and
  office software packages (MS Office 2003 and/or newer versions) and advance
  knowledge of spreadsheet and database packages, experience in handling of
  web-based management systems is desired.

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