The incumbent will ensure effective and efficient financial and accounting to the emergency response by ensuring that payments are made to identified & intended beneficiaries & payees in a timely and compliant manner. S/he will be responsible for ensuring the accuracy & completeness of payment documentation, making payments, reporting and filing as per Concern’s policy & procedures
Main Duties & Responsibilities:
Emergency Response Roles:
- Liaising with the Emergency Response Team in the field to ensure that Supplies Requests (SRs) are raised and approved appropriately and in good time
- Collating all documentation for payments to beneficiaries including ensuring that all necessary payment details, reviews and approvals are available for further review
- Thoroughly reviewing the register of beneficiaries to ensure that all beneficiary details, provided by the field teams for payment, are complete, correct and match and to provide feedback for corrections if any
- Making timely monthly payments to verified and validated beneficiaries
- Generating and submitting monthly reports of successful, pending and or unsuccessful transfers and following up on any pending and or unsuccessful transfers to ensure all transfers are made every month
- Together with the emergency response teams, undertake accountability roles including but not limited to making accountability calls to a sample of the beneficiaries every month seven (7) days after transfers are made and to develop and submit brief accountability reports on the beneficiary feedback from those calls
Other Financial Roles
- Receiving all mpesa payment requests that have proper back up documentation, coding and descriptions
- Uploading Mpesa payments in to the mpesa platform
- Ensuring that all are paid within seven (7) days of being received in finance
- Recording Mpesa transactions in a daily basis in the prescribed format
- Reconciling all mpesa payments against the mpesa statements
- Tracking of mpesa balances on a daily basis to ensure there is liquidity as per the costed work plan and as and when needed
- Assist in the internal or external audit process
- Providing cover in the absence of other team members as appropriate or assisting in the completion of other tasks during periods of heavy workload
Responding to Emergencies:
- Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
- Comply with Concern’s health, safety and security guidelines during emergencies
- Concern Code of Conduct & Associated Policies
- To adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
- To support and promote the standards outlined in the Concern Code of Conduct & Associated Policies to their team, partner organisations and beneficiaries, and be committed to a safe working environment
- To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme
Job Specification:
- A degree in Commerce, Finance, Accounting or related field
- CPA (K) or ACCA professional certification
- At least two (2) years’ experience in a busy finance or accounts in an international NGO that works with and through partners is preferred
- Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel
- Confidentiality, integrity, accountability and attention to detail
- Strong communication, interpersonal, organization and planning skills
- Fluent in both spoken and written English and Kiswahili
Disclaimer Clause
This job description is not exhaustive and may be revised by the line manager from time to time.
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