Overall Job Description
The Job holder will serve as the focal point of contact for the SPARE-CS intervention, being the field manager and ensure that all components of the project is being implemented and delivered as per the plans. He/she is also central focal for all GIS related activities at SPARE-CS project. He/she will play leadership and development role for the project including engaging with community members, donor’s government representatives, consultants and suppliers for the functions and delivery of the project.
The Project Manager will be responsible for the Moyale field office leadership including supervision, coaching, guiding, advising, training, and overseeing the work of lower level project team and other support staff. He/she will be accountable to fulfil his/ her roles and responsibilities in line with IRW’s code of conduct, values and principles, and to report to his/her line-manager regularly based on annually defined key performance indicators (KPIs).
- Implementation and Quality of the Programme
- Overall lead person for the project
- Oversee the implementation of the SPARE-CS project activities to ensure the project activities is planned for and completed in a timely and accountable manner.
- Communicate with the project staff on a regular basis to coordinate day-to-day implementation of activities, to follow up on security situation, to collect data, and to conduct training as needed
- Assist with proposal development, including strategic design, research and writing, and assist with seeking potential new partners and donors
- Oversee work of project staff and ensure proper tracking of implementation, reporting, and logistics
- Follow up on security situation and develop plans for projects and to ensure continuation of programing
- Collaborate with MEAL team to set up, plan, system, and follow up with MEAL plans for relevant activities
- Work with all stakeholders such as KARI, ILRI, Research institution and universities, ensuring that partnership is developed for the benefit of the community members and as per the project plans.
- Organize and execute youth development training as per the set activity work plan in collaboration
- Work with youth training institutions to ensure that the targeted youths are enrolled for technical skills development training
- Collaborate with local entrepreneurs and stakeholders to secure internship opportunities for youths graduating from technical skills development.
- Build the business capacity of the targeted youths for easy access of available credit facilities for startup capital.
- Work with local partners in advocacy efforts around strategic issues affecting youth livelihood in Dabel and ensure youth participation in the county government processes.
- Keep abreast of political, economic and social developments priorities in the area of operation and report the same to the line manager for appropriate action.
- Identify existing and emerging challenges facing the youths in the target community and recommend suitable sustainable innovative approaches of addressing the gaps.
- Link with other related interventions run by IRK in Moyale to ensure synergy and avoiding duplication of activities.
- Work with the project staff in the development of other sustainable development Programmes appropriate for the target location.
- Compile all projects monitoring information on a regular basis and documentation of lessons learnt from field visits and project activities.
- Report regularly to the line Manager on general progress including learning, participation in project activities and other relevant matters.
- Work closely with government department that are charged with youth agenda both at the county and the national government level in Moyale and Marsabit.
- Prepare and conduct community sensitization forums/meetings with community youth leaders and other opinion leaders.
- Document lessons learned from training activities, community meeting and assist in preparing training reports work, guide and support women groups and youth on economic empowerment and resilience building
- Support and guide all consultants, review reports and guide where necessary
- Leads GIS and CAD related data development, produces maps, displays, and figures needed for SPARE-CS and related activities.
- Provides leadership and strategic planning to SPARE-CS regarding how spatial data can be used to support ongoing SPARE-CS projects and goals and more so on forage mapping and advising community accordingly.
- Performs GIS analysis, queries, searches, and data manipulation
- Provides expertise to SPARE-CS staff, engineers, planners, and developers regarding GIS information, such as project site/field location,
- Ensure that all project results, 1,2 and 3 are achieved with the minimum available resources and ensure all results are owned by the stakeholders.
- Ensure and lead project related discussion with the community members, women and youth groups on matters related to project delivery
- Management
- Provide leadership to the project teams, ensuring clarity over project plans and priorities, encouraging effective teamwork and inclusiveness, and building a team spirit through regular meetings and team events.
- Ensure IRK’s staff performance management system is effectively implemented across the Project teams, with objective setting, probationary reviews, regular catch ups, 6-monthly performance & Annual appraisals and exit interviews, carried out for all staff.
- Support the implementation of IRK’s staff development policy, including personal development planning, across the project teams in a way that is consistent and transparent.
- Conduct disciplinary and grievance procedures, as required, in conjunction with the HR Coordinator.
- Networking and Communication
- Represent IRK to other NGOs, UN agencies, and visitors, ensuring coordination and constructive working relations and attendance at relevant inter-agency coordination meetings or delegating to staff as appropriate.
- Ensure regular and effective communications are maintained within the programme team both at field and country office.
- Facilitate relationship building with IRK partner organizations and collaborative work in accordance with the IRK Programs.
- Budgetary responsibility
- Assist the project team to develop, finalise and closely monitor the programme budget
- Work closely with the programme manager, Finance Department to ensure effective financial and budgetary control of the project, according to IRW’s policy and procedures
- Conduct Monthly project Budget vs Actual review meetings
- Ensure corrective measures are taken to address over/under spends in the project budgets
- Other duties/additional tasks
- Performs other duties and tasks at the request of management or line manager
EDUCATION AND EXPERIENCE
- A combination of education and experience will be considered that are equivalent to those listed below.
- A post graduate degree in Geography Information System (GIS), Cartography, Planning, Natural Resources, Engineering, Environmental resource Management, or GIS related field, development studies, project management.
- Good experience in GIS and how it can be used in community/Humanitarian development
- Proficiency in CADD is preferred
- Professional technical experience with designing, creating, editing, and maintaining geo-databases and meta-data for numerous projects.
- Good presentation and communication skills
- Experience in humanitarian development including DRR, training of community members
- Understanding of pastoralist context specially in the area of climate change
- Understanding of livestock insurance
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
- Experience with ESRI software, specifically the ArcGIS suite (ArcInfo, ArcView, ArcCatalog, ArcToolb ox) and ESRI’s extensions (Spatial Analyst, 3D Analyst)
- Ability to perform GIS data conversion/editing, GIS map production, spatial database management, spatial analysis/reporting tasks.
- Experience with CAD data (AutoCAD and/or Micro Station) and how it relates to GIS.
- Strong cartographic/data management skills needed to perform job duties.
- Excellent working knowledge of Excel, including ability to create formulas and functions, fluidly manage and analyze data, and ensure integrity of data.
- Strong leadership, mentoring, and team-building skills are crucial.
- Experience in project management, including planning, statements of work, budgets, and scheduling.
- Ability to network within the office and educate co-workers about capabilities and Proficient in the understanding and use of GIS for mapping and tracking.
- Ability to communicate effectively both orally and in writing
- Ability to establish and maintain effective working relationships with staff, contractors, other professionals, and the community members.
- Basic knowledge of land development processes and understanding of planning, zoning, and land development code standard for pastoralist use
- Experience in staff management and coaching
- Knowledge and experience in a range of participatory and gender sensitive approaches.
- Demonstrated ability to supervise and manage staff
General Skills
- Exceptional communication skills
- Excellent training / facilitation and capacity building skills.
- Excellent negotiation and problem solving skills
- Good team management skills
- Good planning and analytical capacities
- Good Research, proposal development and writing skills
- Able to sit at a computer for extended periods of time
- Ability to travel frequently to project sites.
- Capacity to work in a difficult environment particularly locations of conflict and desire to take on challenges.
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