To assist in asset management tasks including physical verification, maintenance, recording, monitor movements and in asset disposal activities.
Administrative Assistant Job Responsibilities
- Support to the Resource Management Team in processing accounting and administrative transactions for the country office; and ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions.
- Process purchase orders, purchase requisitions, goods receipts and direct payments vendors-ensuring that VAT exemption procedures are adhered to.
- Liaison between the vendors and the WBG in matters pertaining to bank details, vendor detail updates, status of payment, etc.
- Assist in asset management tasks including physical verification, maintenance, recording, monitor movements and in asset disposal activities.
- Handle routine ePayable data entry pertaining to non-PO payments, filing of accounting documents and Resource Management records.
- Identify and resolve diverse accounting and administrative transactional issues as they arise, which often require interpretation of existing procedures and processes and independently determine appropriate applications and /or in consultation with the accounting team members.
- Process online internal purchase of office supplies and consumables.
Qualifications for the Administrative Assistant Job
- the successful candidate will be holder of at least a College Diploma in accounting with 5 years’ experience, or preferably a University degree in accounting or a related discipline with at least three years of working experience, preferably in a computerized work environment.
- A professional accounting qualification at Intermediate level and above will be a distinct advantage.
- Working knowledge of SAP is an added advantage. Proficiency in use of computer applications (such as Microsoft Office applications, Outlook etc.).
- Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines.
- Strong problem-solving skills and ability to work with external vendors to provide high level services to the office.
- Working knowledge of policy and procedural requirements and application in processing transactions and the relevant internal control components.
- Strong English language skills (verbal and written).
- Follow up contracts and ensure that payments are made properly and timely as per the terms and conditions and close contracts after verifying that all payments due are paid and any unutilized balance will not be paid.
- Review and manage any long outstanding contracts or items and follow up timely settlements.
- Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate and present accounting and administrative data as needed from time to time.
- Assist in availing required documents for Internal audit, Score Card and Quality Assurance purposes.
- Assist in FY-Closing processes, in line with the Accruals Accounting concept.
- Process STT/STC Travel Requests and expense claims.
- Perform other tasks assigned by supervisor with respect to the Country Office program and act as a back-up to the Country Office Accountants.
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