Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.
Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world.
Duty Station / Location: Nairobi, Kenya
Under the supervision of the Chief of Party, the Procurement Officer supports the procurement functions of the PMI VectorLink Project in Kenya.
Specific duties and responsibilities include the following:
- Planning and coordinating procurement of goods and services
- Consult with and educate departments about sourcing strategies, supplier outreach and procurement processes/requirements
- Property Administration – Tag and track assets and controllable assets project-wide, handle moving and storage needs for all departments, ensuring compliance with records retention requirements of the program
- Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems
- Book and track accommodation in Kisumu and project area in collaboration with the county coordinator.
- Assist in planning logistics for meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
- Check the process of filling in logbooks by motorists and summarize in Excel for tracking fuel usage.
- Manage the project vehicle maintenance.
- Lead project in performing procurements, including identifying reliable service providers, evaluating quotes, preparing the bid analysis, giving recommendations after approval, requesting invoices.
- Maintain and update monthly inventory lists, excluding the warehouse that will be controlled by the Program & Logistics Coordinator.
- Ensure the proper use of goods, materials, and equipment at the office.
- Make records of all calls made by the landline telephone and ensure that they are well received, stored and dispatched / distributed with adequate records.
- Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and project
- Assist drivers in the process of completing timesheets and completing advance and travel expense reports.
- Assist in security management.
- Monitor and forecast upcoming levels of demand and track inventory levels
- Keep records of all documents received.
- Manage the transport of goods from Nairobi and/or Kisumu to field sites.
- Perform any other duties assigned by the supervisor.
Qualification requirements include the following:
- Bachelors Degree in Logistics, Business, Management, Administration, or other relevant field.
- At least two (2) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
- Experience at USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
- Excellent management, supervisory, organizational, computer, and writing skills.
- Fluent in English.
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The post ABT Associates Job Vacancy : Procurement Officer is republished from Jobs – Jobs in Kenya – https://jobwebkenya.com/
