Closing date: 25 May 2018AAH Kenya is recruiting a Finance and Administration Manager (FAM). S/he will be a strategic thought-partner, and report to the Country Program Manager. The candidate will lead and develop the country team to support the following areas; finance, business planning and budgeting, human resources, administration and IT. The FAM will play a critical role in partnering with the senior management team (SMT) in strategic decision-making and operations of the Kenya programme of Action Africa Help International (AAH-I).
Finance & Admin Manager Job Responsibilities
Financial Management
- Analyse and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements; collate financial reporting materials for all AAH Kenya donors and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process; liaise with external auditors and the Finance and Administration Director (FAD).
- Coordinate all project audits within the AAH Kenya Program
- Oversee and lead annual budgeting and planning process in conjunction with the FAD; administer and review all financial plans and budgets; monitor progress and changes and keep senior Management team (SMT) abreast of the Country’s financial status.
- Manage AAH Kenya cash flow and forecasting.
- Implement a robust financial management/reporting system; ensure that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; improve the finance departments overall policy and procedure manual.
- Effectively communicate and present the critical financial matters to the AAH Kenya board of directors.
- Review of monthly bank reconciliations for all bank accounts (both AAH Kenya and AAH-I) to verify accuracy and compliance to policy.
- Management of the South Sudan gratuity fund
Administration
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
- Coordinate and liaise with all external partners including third-party vendors and consultants for to ensure efficiency and transparency.
- Establish and manage a comprehensive training program to AAH Kenya employees on key processes, tools, policies and procedures.
Qualifications for the Finance & Admin Manager Job
- Minimum of a Bachelors Degree in Commerce.
- A Certified Accounting qualification (CPA-K, ACCA, CFA) with active membership.
- MBA/MSC is an added advantage.
Minimum relevant experience required
- At least 7 years’ of overall professional experience in financial and operations management.
- Ability to translate financial concepts to- and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance back ground.
- A track record in grants management.
- Working Experience with different donors – DFID, USAID, EC
- Knowledge of various accounting and reporting software.
- Excellent communication and relationship building skills with ability to prioritize, negotiate and work with internal and external stakeholders.
- A multi tasker with the ability to wear many hats in a fast-paced environment.
- Personal qualities of integrity, credibility and dedication to the mission of AAH Kenya.
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