Saturday, 30 June 2018

Finn Church Aid Job Vacancy : Receptionist

Finn Church Aid (FCA) is Finland’s biggest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. FCA is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organisations forming one of the world’s largest aid organisations.

Finn Church Aid Kenya (KECO) is looking for a Receptionist based in Nairobi Office

Primary purpose of the position: Answer and coordinate all incoming telephone calls and serves visitors by greeting, general welcoming, and directing them appropriately; undertaking general administrative duties to a high standard and in a professional manner.

This position is under direct supervision of Finance and Admin. Coordinator

Duties and responsibilities:

  • Undertake reception and switchboard duties including, providing a warm, professional welcome to all visitors to the Organization in line with the Organization’s Standards, policies and procedures.
  • Be responsible for keeping note of staff going out of the office to be able to answer telephones promptly.
  • Be responsible to register in the journal and distribute relevant mails to all staff members Nairobi office.
  • Disbursement of cheques and office Correspondences to clients and suppliers.
  • Prepare packages and request pick up services from courier and taxi companies as needed. Receive. Incoming packages and distribute accordingly.
  • Request courier services when needed.
  • Planning and Coordinating office meetings and organizing for refreshments.
  • Assisting with a variety of administrative tasks including photocopying, Scanning etc.
  • Manage inventory of office supplies and equipment.
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Provide administrative and secretarial support all units.
  • Any other duty assigned by Supervisor.

Competence and Personal Requirements:

  • Diploma in Business Administration or Human Resource Management or Secretarial Course.
  • 3 years’ work experience in an International development agency.
  • Good people management and interpersonal skills.
  • Written and Verbal communication Skills
  • Ability to work under pressure independently and with limited supervision.
  • Professional personal presentation
  • High levels of patience and ability to work effectively in a team environment
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Proficiency in computer MS Office.

The post Finn Church Aid Job Vacancy : Receptionist appeared first on Jobs in Kenya - https://jobwebkenya.com/.



The post Finn Church Aid Job Vacancy : Receptionist is republished from Jobs – Jobs in Kenya – https://jobwebkenya.com/