Human Resource and Administration Assistant at Cereal Growers Association

Cereal Growers Association (CGA) is a national non-profit member-based farmer organization incorporated in August 1996, to bring cereal farmers together in addressing industry challenges in Kenya. CGA works with industry stakeholders such as agricultural input suppliers, financial institutions, insurance companies, output buyers, development partners, Non-Governmental Organizations (NGOs), relevant Government of Kenya (GoK) agencies and others to provide services to its members. CGA aspires to be a leading agribusiness solutions provider through evidence-based advocacy, facilitating business linkages and strategic partnerships.

Job Description

Terms of Employment: Contract

Location: Nairobi with approximately 15 % travel out of Nairobi.

Key roles and responsibilities

• Ensure staff files are up to date with all necessary documents in readiness for payroll preparation including filing of submitted timesheet and management of leave days;
• Provide administrative support for the whole HR function across recruitment, induction, remuneration, performance management, employment relations, HR policy and procedures, learning and development, health and safety and exiting;
• Ensure an efficient physical and digital filing system for all organization activities, partnerships and regulatory compliance;
• Ensure the general work environment is conducive and that all amenities are in good working condition;
• Take lead in identification, prequalification and negotiation with vendors and service providers;
• Supervise contracted vendors, service providers and casuals/interns;
• Prepare HR documents, like employment contracts and new hire guidelines.
• Manage both incoming and outgoing correspondence including telephone calls;
• Assist in the implementation of the staff welfare programs;
• Any other general administrative tasks as may be directed from time to time.

Qualifications and Experience

• Degree or Diploma in Human Resource Management, Business Administration or Information Management Systems;
• At least three (3) years relevant working experience;
• Good IT skills particularly a mastery of Microsoft packages.

Necessary skills

• Excellent communication and interpersonal skills;
• Ability to maintain strict confidentiality;
• Self-driven and ability to meet strict reporting deadlines.

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