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- Fixed Asset Management
- A member of the fixed assets verification exercise team
- Responsible for ensuring that a correct fixed assets register is maintained (to be assigned to the assistant)
- Post additions and disposal of assets into the register and general ledger
- Purchases Ledger
- Confirm and assign correct codes to supplier invoices
- Prepare payments to suppliers according to the due dates ensuring all reconciliations and relevant documents are attached
- Produce aged creditors analysis by the 4th of the following month
- Communicate to the vendors on reconciling items with specific requests to correct the anomaly
- Monitor advance payments regularly to ensure receipt of goods and services
- Monitor and report to the Country Accountant for unpaid supplier balances which are more than 3 months
- Bank & Petty Cash
- Writing checks and updating the bank account on daily basis
- Prepare regular bank reconciliations and submit to Country Accountant by the 3rd of every month
- Distribute cash/cheques and ensure requests from staff for advances/ reimbursements are paid on time
- Ensure proper filing of Finance and accounting records.
- Inventory
- Assist in monthly stock counts as and when called for
- Expense accounts
- Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 4th of every month.
- Ensure all expenses are accurately posted and provide a reconciliation of all general ledger accounts and control accounts
- Relationship Management
- Manage relations with key suppliers & resolve all disputes
- Advise the Country Accountant on the financial consequences of all proposed courses of action
- Training and development & Performance
- Attend relevant training as and when required and be aware of future developments regarding finance and accounting & the overall business
- To participate in performance management reviews (Appraisal conducted by the Country Accountant)
- Compliance with Regulatory Authority Requirements
- Participate in the annual audit by providing required support documents and schedules
- Budget and Cost Control
- Review of cost and escalate variations to the Country Accountant
- Advise the Country Accountant on major financial issues which are outside the agreed management authority (e.g. fundraising)
Monitor Financial Progress and Performance - Preparation of monthly bank reconciliations and submit to the Country Accountant for review and approvals
- Adhere to the finance policies and procedures
- Attend weekly and other regular meetings as required
Qualifications and Experience
- Professional accounting certification, CPA(K)
- 1 years of experience in accounting position
- Knowledge of finance, accounting, budgeting, and cost control principles
- Knowledge of automated financial and accounting reporting systems.
- Knowledge of government and tax regulations.
- Ability to analyze financial data and prepare financial reports, statements, and projections.
- Work requires professional written and verbal communication and interpersonal skills.
- Willingness to work on a flexible schedule.
Competencies
- Ability to multi task
- Trustworthy, high degree of integrity
- Ability to work independently
- Ability to work in a highly computerized environment
- Ability to work under pressure and excellent organizational skills
- Willingness and ability to work such hours as are necessary to accomplish job requirements
- Excellent written, oral and interpersonal communication skills
- Experience In accounts receivable, accounts payable, and general accounts
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The post Account Assistant at BBOXX Capital Kenya Limited is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
