This position is located in Nairobi, in the Acquisition Management Section of the United Nations Support Office in Somalia (UNSOS). The incumbent reports to Chief Supply Chain Management.
Responsibilities
Within delegated authority, the Chief Acquisition Planning Officer will be responsible for the following duties:
• Manages the acquisition section, administers, monitors and tracks all aspects of the Mission’s supply chain to ensure that a continuous supply of goods and services are available to meet operational requirements, and monitors overall logistic supply chain plans including logistics forecasting, supply schedules, priorities, an assessment and resolution of urgent supply chain requirements.
• Coordinates with Technical Units and Procurement Section to prepare a detailed Acquisition Plan based on the budget and provide quarterly update reports for submissions to the Department of Operational Support (DOS).
• Monitors the Acquisition Plan and ensures that specifications / SOWs are made available and procurement action is timely initiated by raising relevant requisitions (shopping carts) for goods, services and freight.
• Monitors and tracks budget allocation and recommends readjustments in consultation with the MSD senior management and Chief Budget Officer (CBO).
• Ensures effective coordination on the provision of supply chain support to all mission components (military, police and substantive sections) with overall planning, guidance and the delivery of services to ensure effective integrated with all stakeholders.
• Coordinates with all major stakeholders and clients on all matters concerning the supply chain priorities, requisitioning, stock levels, prepositioning and distribution of goods and services.
• Makes recommendations to improve the efficiency and ensuring optimal use of supply chain, resources and cost-effective logistics support to all mission component.
• Coordinates with MSC in implementing the policy direction given by the DMS and translate it into supply chain support plans and activities in order to meet the requirements of the mission.
• Provides integrated, timely and accurate reports for all stakeholders on the state of the mission supply chain.
• Prepares reports which will allow for timely decision-making to minimize supply chain gaps and ensures effective reordering and rationalization of stock held and their levels.
• Develops and implement an overall supply chain process including forecasting, replenishment schedules, priorities and other requirements in consultation with all mission components.
• Acts as Certifying Officer, as/when required, and may be required to chair or be a member of administrative and financial bodies.
• Manages and coordinates all multifunctional support supply chain issues between the UN Headquarters, mission components and other UN and non-UN entities to ensure efficiency and cost effectiveness of the support operations.
• Acts as the principal liaison between the mission and Headquarters staff for supply chain matters and co-ordinates day to day support of supply chain operations.
• Ensures that supply chain activities take account of gender-specific needs.
• Will deputise for the Chief Supply Chain Management Service in the latter’s absence.
• Performs other related duties as required.
Competencies
• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Empowers Others: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
Education
Advanced university degree (Master’s degree or equivalent) in supply chain, business administration, public administration, engineering, logistics or related field is required. A first-level university degree in combination with two additional years of qualifying experience might be accepted in lieu of advanced degree.
Work Experience
A minimum of ten (10) years of progressively responsible professional experience in planning, coordinating and/or managing multi-functional supply chain and logistics support operations in military, commercial or international organizations is required.
Experience in managing supply chain, logistics in an international environment, in particular in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special Notice
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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