The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in Budget and Financial Management Service (BFMS), United Nations Office at Nairobi (UNON). Under the direct supervision of the Section or Unit Chief, BFMS, UNON, the incumbent is responsible for any or more of the following duties:
Responsibilities
• BUDGETING:
1. Provide input to the strategic planning of the organization in line with established frameworks and guidelines;2.Review and analyze data with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;3. Provide substantive support and documentation to relevant intergovernmental and interagency bodies in their review of budget proposals and their revisions;4. Monitor budget implementation and performance and recommend reallocation of funds as necessary; 5. Ensure that resources are utilized in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations; 6. Review and make appropriate recommendations with respect to the finalization of budget performance reports including analyzing variances between approved budgets and actual expenditures; 7. Manage the approved staffing table including approving requests for modification of positions and organizational units as well as requests for recruitment and (re)classifications; 8. Execute cost recovery in line with established agreements and policies and support on the collection of associated receivables; 9. Perform certifying functions of financial transactions as per delegation; 10. Produce periodic and
ad hoc reviews and reports and recommendations in relation to the various responsibilities assigned to the Section.
• ACCOUNTING:
1. Assists in preparation of financial statements for UNEP, UN-Habitat and for UNON for inclusion in the UN Financial Statements to be audited; 2. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner; 3. Approves and confirms that financial documents are in accordance with the UN Financial Regulations and Rules; 4. Analyses accounts and reviews/evaluates regular financial reports at Headquarters, from Offices-away-from-Headquarters for UNEP and UN-Habitat; 5. Researches and analyses information needed to respond to internal/external audit queries and observations; 6. Advises and guides the clients concerning the United Nations’ Financial Regulations and Rules and Accounting Instructions; 7. Reviews and confirms reconciliations and suspense accounts analysis during the year and at year end; 8. Participates in the development of accounting policies; 9. Analyze and monitor open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action; 10. Perform approval functions of financial transactions as per delegation.
• GENERAL:
1. Reviews and analyzes various reports and advises management on any operational gaps and make recommendations for corrective action as appropriate; 2. Respond to queries and review correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders; 3. Analyses administrative practices and procedures with the aim of identifying possible areas of improvements in order to enhance effectiveness, efficiency and transparency;4. Ensures that accurate and complete accounting; reporting and internal control systems are functioning ; 5. Ensure that all relevant records and audit trails are maintained; 6. Supervise one or more professional staff, team leaders and/or teams and provide day-day management and supervision, training and guidance to other staff; 7. Provide support to Unit Chief in planning of unit and team staff work plans, monitor and report performance against the plans; 8. Knowledge retention and quality assurance focal point for the team; 9. Performs other related duties as required.
Competencies
• PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments;delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional qualification from a recognized accountancy body like Association of Chartered Accountants (ACA) / Association of Chartered Certified Accountants (ACCA) / Certified Public Accountants (CPA)/Chartered Institute of Management Accountants (CIMA) is desirable.
Work Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area.
Supervisory experience with performance management is required.
Experience/knowledge with Enterprise Resource Platform (ERP) systems is required, specifically in the use of SAP/ERP will be highly desirable.
Strong qualitative and quantitative research, analytical and writing skills as well as experience with management and/or donor reporting specifically using Business Intelligence is desirable.
Practical experience with Accounts Payable, Accounts Receivable and Grants management will be highly desirable.
Knowledge and Experience with the IPSAS framework and preparation of Financial Statements is is desirable.
Strong qualitative and quantitative research, analytical and writing skills as well as management and monitoring skills and reporting is desirable. Working experience with business intelligence tools is desirable.
Practical experience with Budget management, Accounts Payable, Accounts Receivable and Grants management will be highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available for 3 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
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