Shining Hope for Communities (SHOFCO) is a non-profit organization based in Nairobi, Kenya and New York, NY that combats urban poverty and gender inequity in the slums of Nairobi. Kennedy Odede, who grew up in the Kibera slum, founded SHOFCO in 2004 with a focus on youth and gender empowerment.
1. Inventory Coordinator
Reporting to the Chief Financial Officer, the Inventory Coordinator will be responsible for developing/improving inventory tracking systems, reviewing levels of supplies, ordering new supplies, and performing daily inventory analysis.
Key duties and responsibilities
- Prepare orders in coordination with the procurement department.
- Lead the development and/or improvement of the inventory tracking system to streamline operations.
- Undertake regular reconciliation of physical stock with the stock in the inventory system.
- Prepare reports on inventory activities and variances including damaged or spoiled inventory.
- Assess new inventory to determine the accuracy and reliability of inventory received.
- Develop and implement inventory control procedures and best practices.
- Oversee the physical protection of stocks in the stores.
- Supervise the stock receiving process, the subsequent arrangement of stock for ease of accessibility and identification.
- Review service level fulfillment of the inventory department on a continuous basis.
- Examine the levels of supplies to determine shortages.
- Document daily deliveries to update inventory.
- Perform daily analysis to predict potential inventory problems.
Education, Experience and Skills
- Degree in Inventory Management, Procurement, Business, Logistics or any other related field.
- Qualification in Inventory Management, Logistics, Procurement or a related field.
- At least 3 years’ experience in inventory, distribution and operational procedures.
- Experience with an inventory software is desirable.
- Knowledge and understanding of procurement process and procedures.
2. Inventory Assistant
Reporting to the Inventory Coordinator, the Inventory Assistant will be responsible for providing support in procuring program supplies, services and equipment; and maintaining optimal inventory levels whilst adopting best practices and keeping audit compliant records.
Key duties and responsibilities
- Receive, store and issue goods to all internal sub stores and users and keep proper records of all transactions.
- Regularly run items below re-order level report and raise timely purchase requisition orders.
- Coordinate material receiving from external suppliers.
- Inspect and verify material items received from suppliers against purchase order specification and supplier delivery documents.
- Transfer material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
- Maintain the First Expiry First Out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
- Assist in inventory spot checks in the organization.
- Participate in carrying out daily, quarterly and random stock takes.
- Thoroughly investigate, document and resolve in a timely manner any stock variances.
- Submit inventory (consumables) report on a weekly basis in terms of receipts and issuance.
- Perform daily analysis to predict potential inventory problems.
Education, Experience and Skills
- Diploma in Inventory Management, Procurement and Supply Chain Management or any other related field.
- Qualification in Procurement, Supply Chain Management or any other related field.
- 2 years of experience in procurement/inventory management.
- Knowledge in systems and record management.
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