The National Council of Churches of Kenya (NCCK) is a family of Christian communions and organisations in fellowship and witness. It was established in June 1913 during the United Missionary Conference held at Thogoto, near Nairobi. The delegates in the conference, representing the missionary institutions working in the country at the time, affirmed their wish to work towards a united church that would impact the lives of the people.
Jumuia Friends Hospital Kaimosi
(REF: A-JFHK)
Main Purpose Of The Job
To provide and promote financial accountability, efficiency and effectiveness of the hospital
Responsibilities
- Have good control over receivables – Outpatient collection, Inpatient collection, Morgue collection and Shop collection
- Control on cash and credit business
- Bank the daily cash collected
- Credit sales follow up to done promptly
- Monitor all services are billed
- Monitor, prevent and control any revenue leakage in the system
- Audit all inpatient bills to ensure all services are billed correctly
- Make surprise audit to cash involving departments like Radiology, Lab, Pharmacy, Wards, Morgue, Shop, Stores
- Periodical audit on all revenue comes in and all expenses goes out
- Manage petty cash with due care
- Petty cash should not be taken from day to day collection
- Conduct regular stock takes and balance inventory.
- Pay vendors on time and prioritize the payment based on criticality
- All financial transactions must be recorded in the HIMS
- Generate necessary reports as and when requested by the management
- Guide and manage departments under you efficiently and effectively
- Wise financial planning must be done for effective and efficient management of the hospital
- Follow with credit business partners like Insurance and corporates for prompt payment
- Reconcile bill raised and payment received
- Make internal audit plan for all departments involve in financial transactions
- Monitor the general functions of the department on a daily basis to ensure that the process and protocols are being adhered by in the department related to billing and payment collections.
- Oversee the discharge process and take all necessary steps to minimize errors in billing during the discharge process
- Roaster Management – Ensure that all shift responsibilities of Billing assistants are met and proper management of leave’s and duties of staff is done at all the branches that you are responsible
- Escalate matters related to various departments to respective HOD’s for ensuring smooth and trouble free services to the patients and their attendants
- Maintain the report and follow for the individual outstanding post discharge. Present data for the same as and when required. Escalate and recommend cases for waivers/ resolution to the management for settling the cases
- Recommend cases pre or post discharge for waiver if some error is found in billing or related to any information flow from various related departments
- Initiate and recommend service recovery from staff for any careless error resulting into revenue loss post discussion and approval from the reporting head.
- Ensure that adequate desk resources and technical support is available to the billing office
- Initiate and recommend cases for recovery against credit bills related to staff
- Calculate waivers for staff cases as per the company policy and process HR approval notes
- Develop and Maintain a good relationship with the consultants and customers
- Coordinate with various consultants for all inpatients billing related services and be one point of contact for them for their queries related the patient’s bills and their shares.
- Ensure follow up and redressal of all possible internal and external customer grievances
- Improvise on processes and protocols for providing better service
- Prepare MIS reports and communicate the same to the management related to billing and collection.
- Ensure that adequate desk resources and technical support is available to the billing office
- Work out process and protocols across various departments for ensuring functioning as an integrated system
- Take active interest in the performance management and development of all team members. Appraise employee performance and facilitate team engagement activities
- Update staff regularly for any changes in the department related processes and protocols, take updates from staff for problems being faced by them
- Liaison with various corporate and government departments with regard to solving queries raised by them and coordinate cases for VIP patients
- Prepare and analyze the monthly financial information and MIS.
- Verifying, updating and timely generation of the MIS to help senior management take informed decisions.
- Assist the financial head in preparation of the annual budget and financial forecasting.
- Monitor all capital expenditures against the annual budget and work towards effective cost control while adhering to the departmental vision.
- Present budget comparisons against the actual on regular basis and highlight any deviation found to the reporting authority.
- Monitors cost and profit performance of all departments regularly and suggests corrective action wherever needed.
- Provide for timely payment to the vendors as per the purchase order.
- Carry out daily banking activities including L/C documentation.
- Conduct departmental audits on regular basis to ensure that all the processes and documentation is in place.
- Interface with the external and internal statutory auditors.
- Periodically review the state of various contracts and their renewal.
- Identify and implement initiatives for better cost management on a regular basis
- Supervise the assessment proceedings with income tax, VAT and service tax authorities.
- Any other official duty assigned by the hospital administrator
Qualifications
- At least Secondary School Education (KCSE)
- Fully qualified accountant CPA (K) / ACCA or its equivalent.
Specialized Training/Professional QualificationsBBA/Bcom (Finance/Accounting option) or its equivalentCPA Finalist
Other Competencies/Abilities/Skills Required
- Working knowledge of accounting systems,
- Analytical, technical and logical approach to problem solving
- Excellent interpersonal, oral and written communication skills
- Strong report writing and presentation skills
- Self-motivated and quick to take initiative
- Those with experience with hospitality industry will be an added advantage
- Must have worked in a similar position for at least three years
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