Purpose: To assist in the management of AICHM office finances including, logistics and human resources
Head of Finance Job Responsibilities
- Perform day tday accounting operations and financial management functions
- Ensure compliance of both international and internal financial standards
- Prepare annual financial budgets
- Receive and record income;
- Make and record payments;
- Transact bank account deposits and withdrawals;
- Oversee the petty cash and the cashier responsible for operating the petty cash;
- Reconcile cash monthly and whenever else required;
- Reconcile all bank accounts monthly and whenever else required;
- Generate invoices monthly and as appropriate;
- Maintain records of debtors and creditors;
- Calculate and prepare payroll, including statutory deductions;
- Prepare income and expenditure statements monthly and whenever else required;
- Prepare a balance sheet monthly and whenever else required;
- Generate financial reports as requested;
- Prepare an annual budget before the end of October, and revise/update it as necessary; Supervise day to day accounting operations and financial management functions
- Ensure compliance of both international and internal financial standards
- Prepare annual financial budgets
- Monitor the financial expenditure of the office and projects against the budgets and inform the Programme
- Coordinator of the budget status for appropriate action.
- Banking: Obtain monthly bank statements and submit transfers
- Logistics:
- Prepare documents required to facilitate project operations, including Requests for Procurement, Requests for
- Quotations, Tender Evaluation Protocols, Purchase Orders, Contracts and other related documents
- Manage and maintain updated inventory of assets.
- Procure office and projects supplies and equipment
- Ensure that office equipment is adequately maintained and functioning
- Administration:
- Draft correspondence, follow up and respond to queries on office matters.
- Ensure that all operations are compliant with the local laws and regulations
- Assist in preparing and organizing of meetings/seminars, workshops; make all logistical arrangements for
- meetings and workshops
- Maintain confidentiality in all aspects of client, staff and agency information.
- Other administrative tasks within the office as required.
Qualifications for the Head of Finance Job
- Bachelor of Business Administration, Masters Degree will be an added advantage
- Must be CPA K
- Minimum of five years’ experience in finance
- Familiarity with MS Word, MS Excel required. Familiarity with computerised accounting packages an asset.
- Fluency in English and Kiswahili;
- This is a 12 months contract renewable subject to availability of funds
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