IRC is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.
Roles for the Finance Assistant Job
- Monthly Reconciliation of all bank accounts and preparation of payment listings ready for review and upload into the sun system.
- Manage the petty cash by ensuring that all payments are done according to the provided procedures and set limits. .
- Preparation of petty cash spreadsheets to upload stage ready for review by Deputy Director or his designate at the end of the month.
- Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart.
- Ensure authorized receipts are correctly coded and issued upon receipt of monies.
- Ensure that a supervised petty cash counts are performed every Friday.
- Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
- Ensure that PAYE and other payroll deductions are remitted before the 9th of the following month.
- Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Deputy Director or his designate.
- Work closely with the Deputy Director or his designate to ensure that there is sufficient bank reserves at all times for all bank accounts.
- Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
- Perform regular supplier reconciliation to be done on a monthly basis. Reporting
- Loading of month end journals into SUN system by the stipulated timeline to ensure timely submission of the month end file by the 6th of every month.
- Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made.
- Assist with the monthly circulation of the expatriate T7 deductions and ensuring that they are sent to the HQ payroll manager by the 15th of every month Document preparation & control
- Preparation of all payment requests, while ensuring completeness and accuracy of support documentation attachment on payment requests.
- Ensure that liquidation and accounting of staff travel advances are done correctly. This will include verifying per diems rates, attached documentations against the provided IRC policy guidelines.
- Oversee the payment turn-around period to avoid delays in handling requests submitted to finance. Filing
- Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
- Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details. Other
- Preparation of corrective journals and assisting in loading of journals as and when required
- Any other duties as may be assigned by the supervisor.
Finance Assistant Job Qualifications
- A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification
- Work experience in a similar position.
- At least three years of finance and accounting experience in a similar post;
- Knowledge of Microsoft Office software. SUN System accounting is an added advantage;
- Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation;
- Excellent interpersonal, organizational, and time management skills;
- Ability to work in and as a team.
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