Under the supervision of the Program Manager, the Administrative Assistant will be responsible for providing professional administration and logistical support to the Project.
Key Responsibilities for the Administrative Assistant Job
- Work in close collaboration and cooperation with the other project staff to deliver on all the office administrative needs e.g. supplies
- Responsible for the day-to-day logistics of program trainings/workshops, management/tracking of the Field office program advances and monitoring/audit of sites/facilities suppliers and inventories.
- Front desk backstop in the absence of the receptionist
- Responsible for office hygiene – thorough cleaning, periodic fumigation, garbage collection contracts, office utilities, etc.
- Perform other work related duties and responsibilities as may be assigned
- Planning and scheduling meetings and appointments
- Record compile, transcribe and distribute minutes of meetings
- Coordinate the logistics for workshops, seminars and trainings
- Facilitate hotel bookings, transportation, logistics and other travel needs for field staff.
- Provide logistical and clerical support to the program staff as needed
- Organizing and maintaining files and records
Administrative Assistant Job Qualifications
- Relevant university degree is required from a reputable institution.
- Candidates should have a minimum of 3 years working experience in similar role.
- Excellent computer skills.
Personal Characteristics
- Objective and high in integrity
- Good analytical skills
- Team player
- Able to maintain confidentiality at all times
- Excellent communication skills (written & verbal
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