The overall scope of this role is to ensure the validity and accuracy of all invoices (receipt and process of all invoices in proper allocations and timely payment).Reporting to the Chief Accountant / Assistant Finance Controller, the incumbent will be responsible for safeguarding the financial integrity and stability of the hotel and minimizing any exposure to potential risks, ensuring invoices and accruals are posted in the corresponding month, and also ensuring that all invoices are coded correctly and have the corresponding approval.
Villa Rosa Kempinski
Villa Rosa Kempinski is a Five Star luxury hotel situated on Chiromo Road, the hotel is just a 5-minute drive to the city centre, and 20 km from Jomo Kenyatta International Airport.The hotel boasts of 200 stylishly-designed and tastefully-decorated rooms and suites spread on 10 floors, 5 themed restaurants, varied conference rooms plus Kempinski The Spa.
Responsibilities for the Accounts Payable Clerk Job
- Responsible for following and understanding all Kempinski Policies & Procedures.
- Responsible for behaving in a professional and harmonious manner and following the Kempinski code of conduct.
- Responsible for receiving and verifying accuracy of invoices for goods and services.
- Responsible for reviewing coding of invoices for accuracy and completeness.
- Responsible for ensuring all payments are made accurately, on time, and with the proper authorization and back-up.
- Responsible for posting invoices and preparing the weekly payment run.
- Responsible for ensuring that all early payment discounts are taken.
- Responsible for creating and updating vendor list.
- Responsible for monthly reconciliations of A/P Trade account and designated month end journal entries and preparation of any related balance sheet schedules.
- Responsible for preparing the accrual for invoices received after closing and for goods and services not yet invoiced.
- Responsible for maintaining an organized filing system for open and paid invoices.
- Responsible for performing any additional duties assigned by Management and assisting in other areas of Accounting as needed.
- Responsible for communicating with supervisor on any discrepancies in invoices or other potential problems.
- Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
Accounts Payable Clerk Job Qualifications
- CPA III.
- Bachelor’s degree or diploma in accounting or any related field.
- At least 2 years’ experience in a similar position and one year experience in finance and accounts management.
- Excellent oral and communication skills.
- Computer literate with in-depth knowledge in Microsoft Office products and accounting softwares.
- Must have good organizational and time management skills.
- Ability under pressure with minimum supervision and coordinate tasks to meet deadlines.
- Applies a professional, confidential and ethical approach at all times.
- Team player with excellent interpersonal skills.
- Ability to handle high volume with attention to detail.
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