Trending Jobs: Procurement Officer at UNOPS

Thursday, 23 May 2019

The incumbent will perform the following duties and responsibilities in support of the procurement unit:

1. Management and Implementation:

Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;
Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
Continuous business processes monitoring and elaboration of changes

2. Planning and Evaluation:

Support timely preparation of procurement plans for the projects and monitoring of their implementation;
Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
Support in preparation of procurement-related submissions to the HQCPC;
Review and verification of purchase orders for goods, contracts for services and works;
Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.

3. Coordination and Knowledge sharing:

Contribution to projects during planning and implementation stages;
Participation in negotiations, acceptance reviews and project budget formulation as required;
Conduct procurement training for staff and participation in Knowledge sharing communities as required.
Perform other duties as may be assigned.

4. Monitoring and Progress Controls:

Assist in submission of a procurement reports to the Head of Support Services and/or Procurement Manager, on a quarterly basis, or as required.
Assist in the development of the unit work plan, and contribute to the achievement of those goals.
Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.

5. Final Product