Job Summary
- Monthly headcount reporting of the projects team for reconciliation with finance and project management office team.
- Liaison for ETLs in MS KE team with the supplier to ensure that all terms and conditions negotiated with procurement teams are followed.
- Suggesting favorable hotels and apartments for procurement to negotiate rates as per project locations.
- Getting different quotations for any assets required by the projects and liaising with procurement on best options to choose.
- Efficiency in organizing transport logistics where applicable. Advising MS on areas of cost efficiency in travel logistics.
- Procuring of team assets, supplies and services for the team including asset management.
- Reduce Operating Expenditure. Cost optimization through review of supplier contracts where applicable, mobile phone bills, vehicles usage, fuel etc.
- Cost effectiveness through active participation in quotations negotiations; timely servicing and repairs of vehicles; regular inspection of fleet vehicles to ensure all documentation is in order.
- Managing the deliverables of the vehicle leasing companies.
- Ensuring the pool cars are in good working condition with enough fuel whilst managing any issues raised by drivers and/or staff regarding pool vehicles
- Ensuring tracking and monthly reporting of the usage of all vehicles including the pool cars.
- Ensuring active monthly sign off is done by 5 th day of every month.
- Support staff in the delivery of MS/Airtel KPIs.
- Ensuring all signoffs with Airtel are done accurately and on time.
- Assist the managers identify cross functional operational gaps impacting on delivery.
- Assist to resolve site access challenges.
- Live the Nokia Culture.
- Maintaining MS Management Trackers e.g. for leave days and training.
- Maintaining a consolidated database of all tools in MS.
- Onboarding new staff.
- Quality interactions with staff and giving feedback to management for issues raised for resolutions.
- Circulation of minutes after weekly MS management meeting.
- Drive and ensure compliance with Nokia health and safety policies.
- Being the MS H&S SPOC.
- Assist OD in tracking major operational issues.
Qualifications & Competence
- Bachelor’s Degree with a bias in Technology and Business.
- Practical experience in an Operations Environment.
- Knowledge of Project Management.
- Ability to identify problems at an early stage and solve them effectively.
- Well-developed listening, communication and decision-making skills.
- Ability to influence people from different levels of the organization.
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