Job location: NAIROBI
Job summary
Our Client in the real estate industry is urgently seeking to recruit a technical support to join their dedicated team in Nairobi.
Responsibilities
- Receives visitors and ensures respective staff is promptly advised of the arrival of the visitors.
- Ensure visitors are directed to the correct office.
- Receives telephone calls promptly, screens and forwards calls appropriately.
- Provide callers with directions to the premises.
- Record and promptly communicate messages to respective staff.
- Maintains the incoming and outgoing mail register for deliveries and postage by receiving and recording mail and ensuring incoming mail is distributed promptly and outgoing mail is dispatched promptly.
- Provides general administrative support to the Directors.
- Maintains staff movement diary and meetings room diaries.
- Coordinates replenishing of beverages and ensure beverages for meetings are organized and served promptly.
- Printing of incoming CVs and filling according to position and issue to HR Office.
- Deputize the Personal Assistant to the MD whenever required to.
- Reporting to work at the required time
- Supervise the office cleaners and ensure that one general cleaning is done per week.
- Printing of time and attendance reports every day and analyzing the reports weekly.
- Ensuring that cleaners are attending to all locations of the office
- Ensuring that the plants in the office are well maintained and watered
- Ensure one general cleaning every week.
- Perform any other assignments as requested by management or your supervisor.
Key Performance Indicators-KPI
- Daily updating and maintenance of the MD’s Diary.
- Daily reporting of visitors received on behalf of the MD.
- Provide monthly reports on the presentations developed on behalf of the MD.
- Provide reports for all the distributed and created documents including minutes, memos and letters on behalf of the MD.
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