Reporting to the Contract and Procurement Manager, the main purpose of this role is to lead the contract award process and prepare all the necessary documentation under the supervision of the management; to liaise with internal Clients, and Suppliers respecting the company’s standards and practices. The successful candidate will also need to comply with the Company’s Control systems.
The Key responsibilities are:
Contract Award
- Receive internal Requisition;
- Analyze the requests and, accordingly, prepare the appropriate strategy, to be approved by the management, in order to meet the requirements, including:
- Selection of suitable Bidders;
- Selection of appropriate Contractual Standards
- Carry out due diligence on Suppliers
- Issue to the bidder(s) the Tender documentation
- Act as focal point for the receipt and management of their queries
- Receive the Bidders proposals
- Organize the opening committees for technical and commercial bid openings
- Ensure, under the supervision of the management, that the requesting unit provides an adequate technical evaluation of the proposals, if and when applicable
- Prepare the economic evaluation of the bid for the approval
- Negotiate under supervision of management (with the selected Supplier) prices, terms and conditions
- Prepare the contract documentation and award recommendation for the approval
- Ensure correct distribution of contracts to supplier and internal functions;
- Ensure proper archiving and storage of all tender and contractual documentation
Post Award
- Reporting
- Support the Contract Managers during Contract execution;
- Prepare the Contract revisions if and when applicable
Project Activities
- Take part to project activities of the department with specific goals
Additional Responsibilities
- To ensure the coordination of the ICT activities with HQ and suppliers and to manage ICT inventory and assign it to personnel in line with company policy
- To devise and maintain office systems, including data management and filing (company archives and shared area), access to office premises and access to applications
- To produce documents, briefing papers, reports and presentations, as requested by management
- To ensure the translations and proof-reading
- To provide administrative support for meetings in preparing audio visual and teleconferencing equipment, and taking meeting notes when necessary
- upon Manager’s instructions, carry out other duties and tasks in accordance with applicable regulations, company legislation, provisions of the contracts binding for the Employer, established working procedures, rules of profession and experience gained in practice
Employment contract
12 month Local Contract, residential
Skills
§ Good experience within the Oil & Gas Industry
§ Problem solving skills
- Communication & interpersonal skills;
- Quantitative skills;
- Initiative, proactivity;
- Strong willingness to learn and strong dedication;
- Focus on result;
- Team player;
- Flexibility;
- Ability to work in multicultural environments;
- Demonstrates integrity and confidentiality;
- Negotiation skills.
Requirements
- Strong academicals background
- Accredited University Degree, Business Administration or similar.
- Master preferable.
- Industry experience
- Contracting experience
- Excellent oral and written English.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Eni will evaluate the applications received for this position. Candidates considered to be most closely aligned to the required profile will be contacted to continue the selection process.
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