The Principal Office Administrator is responsible to the Executive Director and will be :-
- Supervising staff under the Executive Director’s office;
- Co-ordinating the general administration of the Executive Director’s office;
- Maintaining the standing imprest of the Executive Director’s office;
- Managing the Executive Director’s diary;
- Coordinating appointments and travel itineraries for the Executive Director;
- Attending to visitors/clients;
- Handling telephone calls;
- Coordinating schedules of meetings;
- Ensuring security of office records, equipment and documents including classified materials;
- Maintaining an up to date filing system in the office;
- Establishing and monitoring procedures for record keeping of correspondence and file movements;
- Preparing responses to simple routine correspondence;
- Managing office protocol and etiquette;
- Supervising office cleanliness;
- Managing petty cash;
- Ensuring security, integrity and confidentiality of data; and
- Undertaking any other office administrative services duties that may be assigned.
Qualifications
For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-
- Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;
- Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution. - Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;
- Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;
- Certificate in computer applications from a recognized institution;
- Demonstrated professional competence in management of office and administrative services.
The post Office Administrator at Anti-Counterfeit Authority appeared first on Jobs in Kenya - http://jobwebkenya.com/.
The post Office Administrator at Anti-Counterfeit Authority is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
