The Lake Victoria Fisheries Organization (LVFO) is a specialized institution of the East African Community (EAC) whose mandate is to coordinate the management and development of fisheries and aquaculture resources in the EAC region.
Project Title TRUEFISH and E€OFISH Projects
Job Ref: LVFO/TRUEFISH /HR/2020/02 & LVFO/ E€OFISH /HR/2020/01
EAC Salary Grade G5
Reports to: Programme Coordinator LVFO
Duty station: Lake Victoria Fisheries Organization Secretariat Plot 7B/E Bell Avenue, Jinja, Uganda
Duties and responsibilities
- Provide administrative services for the TRUEFISH/E€OFISH Programme.
- Oversee the day to day smooth running of the office.
- Ensure the proper implementation and adherence to laws, rules and Regulations;
- Assist in preparation and coordination of project meetings,workshops and seminers;
- Take minutes of various programme meetings;
- Assist in providing support and guidance to project partners for efficient implementation of the TRUEFISH/E€OFISH Programme;
- Devise efficient communication systems within and outside the programme;
- Assist in coordinating Consultant activities together with the Technical advisors/ Development advisors;
- Responsible for all records keeping and Data Management System in line with TRUEFISH’s/E€OFISH’s records keeping rules;
- Monitor the availability of accessories and stocks for project activities;
- Monitor project staff leave days and updates the leave schedule;
- Monitor travel schedules and coordinate travel logistics;
- Initiate project procurement requirements based on the approved budget;
- Prepare and submit technical and/or any other forms of specifications to the Procurement Unit for the office requirements;
- Liase with the Procurement Unit to establish appropriate bid evaluation criteria and participate in the evaluation of bids as a representative of the User Department;
- Responsible for Contract management once a contract is placed;
- Undertake conformity assessment of supplied goods, services and works with the contract and reports any deviation from terms of contract to the procurement unit;
- Prepare timely periodical reports of the project;
- Facilitate preparation of a funds requisition to the donor;
- Perform any other duty as assigned by the immediate supervisors.
Relevant qualifications and experience and competences
Academic and Professional qualifications:
All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.
Work experience and knowledge:
Relevant working experience in this regard refers to post education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.
Key Competencies
- Proficiency in specialized procurement and financial management software applications like SUN system, SAP, or Oracle Financials is essential
- Proficiency in standard computer applications (e.g. MS Office) and general ITC technologies (phone, email, internet and related software).
- Proven Integrity
- Self-starter with excellent organisational skills and a proven ability to work independently with little guidance and oversight in a fast-paced environment;
- Reliable, positive and effective team player with a track record working in multi-disciplinary teams and delivering results through collaboration;
- Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and verbal communications in English
Conditions of employment
The Contract period is for four year (4) years, with a six (6) months’ probation, to be confirmed upon satisfactory performance. The above is a non-established position within the LVFO‘s organization structure
Eligibility
Eligibility is restricted to candidates from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the United Republic of Tanzania).
Language requirement
Proficiency in English language is a necessary requirement.
Remuneration
An Indicative basic salary of USD 22,815 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of USD 4,800 (per annum), and a Transport allowance of USD 1,800 (per annum)
Fringe Benefits
In addition, this post offers attractive fringe benefits including an installation allowance paid once, plus gratuity paid monthly, a personal medical Insurance, and personal accident insurance cover.
Age requirement
Must be preferably not more than 55 years’ old
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