Oasis healthcare group is a company that runs a chain of facilities which aim to provide a 3 tier referral system to enable clients benefit from quality healthcare and also be seen by all appropriate healthcare cadre when need arises. It consists of skilled and dedicated health specialists, professionals, support staff, volunteers and physicians who promote wellness, prevent disease and injury, and provide healthcare every day to a diverse population in Kenya, especially those living in urban centres.
Main Purpose: A Procurement Officer helps a procurement professional to ensure that a business has a constant supply of materials or equipment. They work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory.
Duties and Responsibilities:
- Coordination of Procurement Processes Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.
- Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
- Maintain an updated supplier’s database.
- Prepare LPOs and send them to suppliers
- Prepare RFQs for PRs raised as required
- Prepare quotations analysis for quotations received for approval Tender Processes
- Assist in preparation of tender documents and soliciting of tender/quotations.
- Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.
- Carry out analysis of quotations and prepare relevant reports.
- Prepare evaluation minutes as assigned and ensure they are duly signed by the participants
- Taking of evaluation minutes and tender openings
- Preparing reports for the Tendering processes.
- Assist in fostering good business relationships between suppliers and internal customers.
- Answer incoming queries regarding outstanding procurement requests.
- Assist in managing contracts with suppliers of goods and services.
- Assist in risk analysis of contract conditions, costs and sub-contracts.
- Prepare reports on procurement matters
- Filing and documentation Responsible for filling registry of purchases related documents.
- Develop various reports as required by the department and users.
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