Job Brief
Tapona Foundation seeks a Program Coordinator who will be responsible for ensuring and coordinating Business /entrepreneurship training, manage and coordinate Tapona’s programs. Provide operational and office administrative support to the Director, reconciling internal records, opening and closing accounts, providing backup support for our women empowerment program, Business Accelerator programs, and community project, monitoring and coordinating records, providing administrative coordination with manager and other Operations activities.
The Role and Responsibility
- Coordinate, manage, and monitor the workings of various departments in the organization
- Coordinate internal resources and partners for the flawless execution of projects
- Ensure that all projects are delivered on time and within the scope
- Track and analyze projects’ performance, expenditures, procurement and report about any possible or current blockers, risks, overflows, deficits
- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Work with Director on resource planning, availability and allocation according to projects pipeline
- Based on the provided scope and requirements translate them into tasks, schedule and assign tasks
- Work with team on project work to keep the project going according to schedule
- Communicate to the management changes to the project scope, project schedule, and project costs
- Track and analyze project performance, cost performance, schedule and report to the management on the changes in project scope, project schedule, and project costs, being able to suggest the improvements to all the above.
- Create and maintain comprehensive project documentation and monthly report
- Participate in team’s performance reviews and Perform quality assurance
Requirements
- Bachelor’s degree Business Communication, Project Management, another related field.
- Proven work experience as a Project Coordinator, manager or similar role
- Strong analytical and problem-solving skills
- Ability to work under pressure
- Experience creating work breakdown structure (WBS) – translate requirements into tasks
- Experience with task scheduling and resource assignment
- Excellent client-facing and internal communication skills
- Excellent written and verbal communication skills
- Solid organizational skills including attention to detail and multitasking skills
- Experienced user of MS Office toolset (Word, Excel, and PowerPoint).
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