Our client in real estate industry seeks to recruit a Property Manager. The position holder will report directly to the Head of Management. He/she will oversee and direct property management activities related to organisation’s diverse commercial portfolio and will be responsible for the overall successful operations of the sites.
Duties for the Property Manager Job
Facilities Management
- Managing and leading change to ensure minimum disruption to core activities
- Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards
- Set and monitor performance goals and ensure compliance with laid down policies and procedures
- Establishes and maintains relationships with colleagues in other departments within the Company
- Develop and maintain relationships with suppliers, vendors, contractors and all other service providers
- Review and approve all property purchases recommended by Team members
- Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations
- Manage contractors that have been engaged for services
- Responding appropriately to emergencies or urgent issues as and when they arise
- Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines
- Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners
- Work with department staff to ensure maximum use of CRM software
- Participate in interview, recruitment, selection, training and evaluation process for department staff, including annual leave management
- Work closely with board members and attend monthly board meetings.
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
- Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc
Financial
- Charge and Collect rents and other fees in accordance with lease agreements
- Recommends changes to rents and fees in accordance with market changes
- Responsible for the preparing and development of the annual property management operations budget
- Review and analyse monthly financial statements
- Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc
Debt Control
- Regularly review & monitor collection of debtors
- Follow procedures outlined in the lease agreement for late collection and work closely with the Credit Controller to process timely evictions
Leasing
- Monitor resident/tenant turnover
- Ensure all properties are let out on timely basis
- Create lease renewal policy and enforce
- Review and approve all applicant files prior to move in
Property Manager Job Requirements
- Over 5 years’ experience as a property manager.
- Ability to create strong professional relationships with the key stake holders.
- Ability to take decisions and ensure no bottleneck on the work flow.
- Excellent written and verbal communication skills.
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