ABOUT WFP
National Roster Talent Pool
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP’s greatest strength is its workforce of 16,000 dedicated humanitarians, who work tirelessly around the world to achieve Zero Hunger, often under difficult conditions. Working for WFP is a chance to serve the world’s most vulnerable people through modern humanitarian approaches, in a dynamic, global environment where life-changing experiences are the norm. Joining WFP is a gateway to a creative, and professionally and personally rewarding humanitarian career.
The National Roster Talent Pool is an entry point for a professional national career with WFP. The National Roster Talent Pool is a collaborative proactive talent mapping initiative of Regional Bureau-Nairobi, WFP Kenya Country Office and WFP Somalia Country Office as they seek to build a pool of highly qualified and dynamic professionals interested in working with WFP, when the need arises.
Selected applicants will undergo a rigorous process, which includes screening against the job requirements, a technical test and a panel interview.
Successful national roster applicants will be notified and placed on the pool for a period of up to 2 years during which he/she and will be engaged for fixed term national positions in any of the three WFP offices ( Kenya Country Office , Somalia Country Office or The Regional Bureau in Nairobi when the need arises.
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer.
Job holders at this level have independent responsibility for technical, specialised work including planning, organization and coordination, and setting objectives. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad, and the job holders consistently demonstrate a high degree of responsibility and initiative to independently manage activities and respond to queries. Job holders have the technical expertise and knowledge required to develop systems and processes in order to continually improve the level of support provided. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.
JOB PURPOSE
To lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Post-secondary paraprofessional training or certification in Procurement or other related field.
Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide operational coordination and guidance, to support procurement projects and activities following standard processes and contributing to the effective procurement of goods and services.
2. Identify, assess and recommend potential suppliers, and ensure necessary data/documents are distributed to support the selection of suppliers, ensuring standard processes are followed.
3. Review, amend and prioritise purchasing requests, and provide recommendations to requisitioners, to support the procurement of goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from a Procurement Officer, in order to obtain the best terms and lowest costs for WFP.
5. Review and prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, in order to enable the swift purchase of goods and services.
6. Conduct research and analysis on a range of data, and produce substantive reports providing insight and recommendations to Procurement Officers and enabling informed decision-making.
7. Design, develop and oversee the maintenance of databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
8. Act as an escalation point, liaising with suppliers and providing solutions to complex issues related to delivered goods, using initiative and following process, to ensure timely resolution of problems.
9. Work in collaboration with internal counterparts, in order to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Manage a team of staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
- Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
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The post World Food Programme Job Vacancy : Senior Procurement Associate is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
