Department: Procurement
Reports to: Senior Director, Procurement
Position Summary
The Regional Senior Procurement Officer (SPO) has primary responsibility for the day to day activities within the Procurement Unit. This includes providing guidance to Winrock staff on policies and procedures as well as ensuring compliance with organizational and funder rules and regulations. The Procurement Officer will review and processes requests for procurement, purchase orders and other vendor contracts to ensure that the goods/services are available and can be sourced at a fair market price. The SPO provides updates to the Procurement Director on areas of concern or potential corporate liabilities.
Primary Responsibilities
- Completes Procurement Review Checklist on incoming procurement packages and verifies all required documentation is included and accurate for project and core purchases;
- Conducts global and country specific trainings on WI procurement policy.
- Provides guidance on organizational and funder procurement requirements;
- Reviews request for proposals and posts solicitations to relevant publications/online platforms;
- Reviews quotes and responses to RFPs, ensures selection memos capture all required information
- Extensive travel to field offices to procurement and establishing best practices procurement systems and processes, project start up and closeout; Support project start up and closeout.
- Assists with development of procurement templates and manuals.
- Reviews financial reports on open and recurring purchase orders to ensure commitments are not duplicated
- Other duties as assigned.
Education And Experience
- BA/BS Degree required – preferably in business administration or a similar discipline with minimum 5 years of experience or the equivalent combination of education and experience.
- Must have a minimum of 3 years working experience with USAID procurements. Excellent understanding of US government procurement rules and regulations.
Skills
- Strong software skills and advanced knowledge of spreadsheets and word processing. Microsoft SharePoint is a plus.
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Must have excellent English oral and written language skills. French working knowledge preferred
- Good interpersonal skills and ability to work cross culturally.
- Strong organizational skills in coordinating a variety of tasks simultaneously.
- Ability to work in a team-oriented environment.
- Strong analytical skills and detail oriented
- Must be able to travel 30% of time.
This position requires extensive travel within Asia, Africa, and to the United States, as needed.
Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. All qualified applicants will be considered for employment without regard to perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.
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