Retirement Benefits Authority (RBA) is a regulatory body under the National Treasury, established under Retirement Benefits Act. The Retirement Benefits Act was enacted as part of the on-going reform process in the financial sector in order to bring the retirement benefits industry under a harmonized legislation, to address the many problems that have
1. Records Assistant
RBA/4/3/3/2020/05
Job Summary
Job Requirements
- Diploma in any of the following; Records Management & Information studies, Library and Information studies or Archives and Records management
- Minimum KCSE grade C- or equivalent
- Certificate in computer proficiency from a recognized institution
- At least one (1) year relevant work experience
- Shown merit and ability as reflected in work performance and results
- Fulfil the requirements of Chapter 6 of the Constitution
Responsibilities
KRA 1: Records and Registry Management
- Maintain a registry system to ensure accurate filing and retrieval process of documents and records.
- Manage incoming documents to ensure proper classification and appropriate filing
- Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file
- Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
- Training of users on the filing and record management system including document folio procedures
- Assist in development and review of a records management procedure manual
- Appraisal of all non-current/closed records
- Identification, listing, labelling and transfer of records for permanent preservation at KNADS
- Obtain authority for destruction of valueless records from the Director of KNADS
KRA 2: Scanning and Indexing
- Sort out mail and scanning the same to ensure electronic record in the workflow system
- Manage the scanned mail to ensure security and timely attention and action on same
- Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users
- Regularly update database with latest data or information from schemes returns
2. Driver II
Job Requirements
- KCSE Mean Grade of D+ or equivalent
- Valid Class BCE Driving License free from any endorsements
- Certificate of Occupational Trade Test Grade III for drivers
- A valid Certificate of Good Conduct from the Directorate of Criminal Investigations
- First-Aid certificate course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highways and Building Technology or any other recognized institution
- First-Aid certificate course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highways and Building Technology or any other recognized institution
- At least three (3) years relevant work experience
- Shown merit and ability as reflected in work performance and results
- Certificate in computer applications from a recognized institution
- Fulfil the requirements of Chapter 6 of the Constitution.
Responsibilities
KRA 1: Motor vehicle maintenance
- Take care of the day to day maintenance of assigned vehicles, check cleanliness, oil, water, battery and brakes functionality
- Ensure that all vehicles comply with the Minimum Operating Security Standards
KRA 2: Vehicle Driving
- Drive official vehicles for the transport of authorized personnel within and outside Nairobi.
- Log official trips, daily mileage, gas consumption, oil changes and greasing
- Follow all rules and regulations in relation to the management of Authority Planning and Coordinating of vehicles
- Deliver goods as required
- Maintain good customer care practices
- Ensure that the work ticket is duly signed prior to start of a journey.
- Help in delivery of urgent mails
KRA 3: Records Keeping
- Custody of daily records of vehicles
- Generate vehicle records weekly and monthly
3. ICT Officer II
Job Requirements
- Bachelor’s degree in ICT
- Certification in Implementation of application development environments like PHP, NET framework, Java; SQL, SharePoint
- Professional ICT Certification by Microsoft Dynamics NAV/SAP/Microsoft Dynamics or equivalent
- At least one (1) year relevant work experience
- Shown merit and ability as reflected in work performance and results
- Fulfil the requirements of Chapter 6 of the Constitution.
Responsibilities
KRA 1: ICT Systems
- Participate in carrying out ICT systems analysis and design to suit RBA needs
- Assist senior officers to customize and test ICT programs according to identified needs.
KRA 2: ICT Applications
- Work with seniors to develop and update ICT application systems.
- Assist to customize computer programs to the various needs of users within RBA.
- Participate in training the users on ICT applications developed.
KRA 3: Infrastructure
- Assist to evaluate and recommend on suitability of ICT equipment
- Install ICT equipment and peripherals in order for them to operate together as a system.
- Monitor tuning system performance, storage management, system security, print management, and capacity management and network connectivity.
KRA 4: Maintenance
- Assist to detect and act on faults on ICT equipment/systems.
- Assist to organize the fixing or rectification of faulty equipment/systems.
4. Executive Assistant
Job Summary
Job Requirements
- Bachelor’s degree in any of the following: Business Management/Administration, Public Relations, Secretarial studies or equivalent from a recognized institution
- Kenya Certificate of Secondary Education (KCSE), mean grade C+ with at least C (plain) in English or Kiswahili language or its equivalent from a recognized institution
- Certificate in computer proficiency from a recognized institution
- At least one (1) year relevant work experience
- Shown merit and ability as reflected in work performance and results
- Fulfil the requirements of Chapter 6 of the Constitution.
Responsibilities
KRA 1: Board Matters
- Ensuring that Board members itinerary and logistics to meetings are well planned
- Ensuring security of the Chairman’s office equipment, documents and records.
KRA 2: Operations
- Providing a point of contact for employees, stakeholders and customers and managing office protocol and etiquette
- Ensuring proper office layout, cleanliness, tidiness and safe custody of office equipment and furniture
- Coordinating information flow and confidentiality
- Scheduling meetings and appointments and communicating to the concerned parties
- Coordinating the receipt of correspondence, delivery, filing and bring-ups
- Taking minutes of meetings and generating action points
- Coordinating travel logistics.
5. Finance Officer II
Job Requirements
- Bachelor’s degree in any of the following: Commerce, Finance, Accounting or equivalent from a recognized institution
- Certified Public Accountant II or equivalent from a recognized institution
- Certificate in computer proficiency from a recognized institution
- At least one (1) year relevant work experience
- Shown merit and ability as reflected in work performance and results
- Fulfil the requirements of Chapter 6 of the Constitution.
Responsibilities
KRA 1: Data
- Participate in compilation of financial information on money received by RBA from various sources.
- Assist senior officers to compile data on payments made by RBA to various payees.
KRA 2: Accounting Systems
- Work with others to develop/implement accounting programs.
- Participate in issue/use of various accounting tools – payment vouchers, imprest warrants, cheque books, receipts, etc.
KRA 3: Revenue
- Assist to plan and develop methods of sourcing funds – such as budgets and proposals for funding of projects/programs.
- Assist in collection of revenue from various sources – exchequer issues, clients, and development partners.
KRA 4: Expenditure
- Work with senior officers to prepare payment documents on claims and debts by employees, suppliers, and statutory authorities.
- Participate in organizing approval of payment documents, allocation of funds for the payments, and effecting the payments.
KRA 5: Assets
- Work with others to tag assets and enter details in the assets management system.
- Assist to compute assets depreciation and verify balances on each account
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