Subject to Donor award and approval.
Reports to: Chief of Party
Purpose of Position
World Vision Kenya seeks a Grants Finance Manager for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Grants Finance Manager will support the project in promoting Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implementation of USAID PEPFAR regulations and financial policies. Overseeing the financial management of implementing partners, risk assessment, capacity building and budget preparation & negotiation.
Major Responsibilities
Preparation of donor reports, 20%
- Prepare donor reports in alignment with World Vision and USAID requirements
- Maintain files for approved grants and special projects showing:
- Agreement and donor regulations
- Approved budget and proposals
- Financial reports sent to donors
- Any other grants correspondence
- Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate postings
- Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.
Compliance with grants regulations requirements, 25%
- Review expenses charged to grants for accuracy and completeness.
- Ensure grant projects close out procedures are done according to the donor guidelines.
- Ensure donor requested information is submitted on time.
- Ensure grant implementation and reporting follows donor rules and regulations.
- Work closely with the procurement department to ensure compliance with grants procurement guidelines
- Reconcile with the payroll.
- Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
- Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
- Field monitoring visits.
Sub grantee Management and capacity building, 25%
- Conducting due diligence for new sub-grantees to ascertain strength of partners’ systems.
- Taking lead in sub-granting process, ensuring grant agreement are well executed.
- Monitor sub-grantee financial performance and adherence to donor regulations
- Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
- Review of sub-grantee’s financial report
- Maintain records and files on each sub-grantee
Leadership and Staff Management, 15%
- Ensure strong and positive leadership is provided to fiancé administration team of the assigned grant.
- Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
- Ensure effective performance management as per WVI guidelines and standards
- Ensure staff capacity is developed to enhance efficiency in execution of duties
- Create an environment that enhances team development
- Ensure positive supervisory skills are developed
Grant Financial risk management, 10%
- Ensure all grant projects are audited according to the donor requirements.
- Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
- Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
- Ensuring payroll grant charges for assigned grant are accurately captured through the LDR system.
- Work with the donors to develop Terms of reference for special purpose grant audits
Other duties 5%
Knowledge, Skills and Abilities
- Minimum Bachelor of Commerce in Economics, Accounting/ Finance or Business related field from a reputable institution
- Minimum 5 years of experience in accounting field and at least 4 years in grants management supporting large, complex projects over $15 million USD.
- Professional qualifications in CPA (K) or ACCA
- Sound Knowledge on grant accounting and extensive experience in managing donor funded projects e.g. USAID, DFID, UN etc. requirements as well as managing partner organizations.
- Demonstrable experience in leadership, strategic thinking and results based management in grant financial matters and good understanding of Grants full cycle.
- Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure
- Excellent Computer skills
- Team Player and excellent interpersonal skills.
- Experience managing and building financial management capacity of partners
- Excellent verbal and written communication skills,
- Compatibility with WV’s Mission, ethos, policies and core values
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