The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-HABITAT) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).
The advertised post is located in the United Nations Office at Nairobi (UNON), Human Resources and Management Service (HRMS), Talent Management Centre (TMC). Under the general supervision of the Chief, Talent Management Centre, TMC), and direct supervision of the Human Resources Officer, the incumbent will perform the following duties:
Responsibilities
RECRUITMENT AND PLACEMENT:
•Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
•Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assist with the administration and processing of consultant and individual contractors job openings and contracts.
•Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
•Maintains vacancy announcement files and tracks status of vacancy announcements.
•Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
•Prepares agenda and provides relevant documentation required for recruitment related meetings.
•Prepares personnel actions.
•Advises staff on visa matters.
CLASSIFICATION:
•Assists in reviewing and processing requests for classification.
•Provides advice and answers general queries on classification procedures and processes.
GENERAL:
•Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
•Sets up and maintains reference files/records (electronic and paper).
•Schedules appointments/meetings, monitors deadlines, etc.
•Undertakes research on a range of HR related issues and assists in the preparation of notes/reports
•Maintains automated database containing HR related statistics and prepares periodic reports.
•Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
•Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
•May provide guidance/training to less experienced staff.
•Performs other duties as required.
Competencies
• PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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