G4S is the leading global integrated security company specialising in the provision of security products, services and solutions. The group is active in more than 110 countries, and is the largest employer quoted on the London Stock Exchange with over 623,000 employees and has a secondary stock exchange listing in Copenhagen.
Reporting to the Compensation and Benefits manager, the Compensation & Benefits Administrator will conduct all administrative duties associated within the Compensation & Benefits department. This will include effectively administer various benefit schemes including but not limited to; G4S Health scheme, Pension scheme; NSSF; NHIF; Group life & Group Personal Accident covers; Education Trust Fund, providing expatriate support services and generation of reports for submission to the local and region office and for decision making.
Responsibilities
Effective administration of G4S Health scheme
- Maintain medical membership list by ensuring that all eligible employees are registered with the scheme and all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list
- Facilitate issuance of medical cards and provide guidance and advice on medical cover issues to members
- Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient
- Facilitate efficient management of member benefit utilization to the benefit of the member and company
- Coordinate and prepare reports on member benefit utilization/expenditure & contributions
- Coordinate member education – quarterly and processing of member claims for reimbursement
- Facilitate timely payment of medical contributions and management fees for the service provider
- Liaison person between the service provider member and employer
Effective administration of G4S Pension schemes
- Administration and management of the Defined Benefit and Defined Contribution Pension schemes in line with the Scheme Trust Rules Deed and the RBA Act
- Maintain the membership list by ensuring that all eligible members are duly registered with the scheme
- Facilitate and coordinate timely payment of pension contributions
- Coordinate quarterly meetings for trustees
- Prepare and coordinate the Annual General Meetings
- Administer the member benefit payments process for members on separation from the company
- Facilitate pension welfare issues (payment of school fee for ex pensioners)
- Facilitate audit process for the pension schemes
- Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act
Effective administration Group life & Group personal accident covers
- Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidents are reported to the insurer
- Liaise with insurance providers for provision of Group Life and Group Personal Accident cover for management staff
- Coordinate member health examination on renewal of cover
- Facilitate the claim processing and registration of all eligible members.
- Facilitate timely payment of insurance premiums
- Liaison person between the employer and the service provider
Effective administration of G4S Kenya Education Trust fund
- Administration and Management of G4S Education Trust Fund that is sponsored by the company
- Organize annual fund draws and Coordinate payment of the winners
- Arrange and attend quarterly meetings to monitor and receive updates from the fund managers
- Provide administrative support to the trust as per the trust deed and rules of the trust
- Facilitate audit of the trust, quarterly reports.
- Manage timely and effective reporting
- Prepare monthly HR KPI report
- Variance reporting between BPC, WFP, Org charts and Payroll
- Prepare monthly reports on Joiners & Leavers and leave reports
- Coordination of NSSF and NHIF data quality reports
- Participate in the in the Annual Pay Review exercise
Manage expatriates documentation support
- Facilitate the process of obtaining work permit, special passes, dependent passes and renewal where needed
- Follow up for endorsement of the work permits
- Liaise with the immigration department on provision of advice regarding different travel requirements for expatriates
- Prepare & coordinate cancellation of work permits documentation
Support Organization Design
- Support Organization Design reviews and WFP
- Ensure updated JD’s for all existing positions
- Manage approvals of Job Request Forms (JRF’s)
- Participate in internal and external benchmarking reviews
Knowledge and Qualifications
- Bachelor’s degree in Human Resources or relevant field
- National Diploma in Human Resources and/or Certified Human Resources Professional
- Accounting qualification is desirable
- Kenya Labor market and legislation knowledge
Experience
- Two to five years in Human Resources Management in a large business dealing with unionized employees
Technical Skills
- Financial Acumen
- Conflict Management
- Negotiation
- Microsoft Word – Intermediate level
- Microsoft Excel – Intermediate level (Advance level are advantageous)
- Microsoft PowerPoint – Basic level
- ERP system(s)
- Google suite of products
Behavioural Skills – Support
- Understanding the organizational environment
- Understanding the organization’s goals and objectives
- Dealing with changing circumstances
- Supporting and working with others
- Delivering objectives
- Dealing with complexity
- Acting professionally
- Sharing and co-operating
About G4S
G4S is a leading global integrated security company specializing in the provision of security products, services and solutions. The company was recently acquired by Allied Universal creating the world’s leading security service provider with operations in 85 countries and a workforce of over 800,000 employees. We specialize in outsourced business processes and facilities in sectors where security and safety risks are considered a strategic threat.
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