Human Capital Synergies (HCS) Africa is a Nairobi (Kenya) based, human resources professional services provider. Its two Directors, Ms. Veronica Anam and Ms Njoki Mwihia jointly hold over 40 years of combined experience working in the United States and various African countries. Their joint experiences encompass a range of human resources facets as well as general administration and communications. HCS Africa’s primary target market includes small and medium entrepreneurs and non-governmental organizations spanning the African continent. Its secondary target markets comprise large organizations, government departments, parastatals and multinationals that we service jointly through our local, regional and global strategic preferred partners and alliances.
Our Client, a nonprofit organization that provides healthcare services globally seeks to recruit a seasoned, dynamic and dedicated Finance Manager.
Reports to: Finance Director, Global
Purpose:
The Finance Manager has the primary responsibility of financial management for the Africa Regional Office and country offices. The position is responsible for strong financial management, contract and legal compliance and aligning resources with the organizations Global’ s strategic priorities. The Finance Manager provides leadership to ARO finance officers.
KEY ROLES AND RESPONSIBILITY:
Financial Planning and Management
- Develop, maintain and progressively improve strong finance systems, procedures and internal controls for the Africa Region and relevant country offices.
- Works with finance staff to maintain financial bookkeeping; to reconciles bank statements; review bills for payment; purchase office supplies; maintain petty cash; prepare payments and make deposits; prepares payments and remit taxes to relevant income tax department and for other statutory obligations, remit payments for organization commitments such as membership dues and payments to relevant government bodies; prepare staff advances (if applicable) and review travel expense reports, credit card statements and other reports
- Acts as the bank contact for financial transactions
- Ensures timely submission of annual and bi-annual tax returns and reports to the NGO board and other relevant government bodies including KRA, NSSF, NHIF, NITA among others
Financial analyses and reporting
- Oversee the annual operational and reforecast process for the Africa Regional Office (ARO)
- Oversee month end close process and ensure timely submissions of financials.
- Oversees the monthly financial reporting (ROE) and follow up on any variances for all ARO offices, including projects and funding sources
- Coordinate quarterly accrual process
- Advises on all issues related to budgeting, reporting, financial systems, and business processes to ensure effective and efficient financial operations
- Review forecasts on a monthly basis and offer recommendations based on annual projections.
- Meet regularly with ARO Senior Management & Program Team to review and analyze budget to actual variances, and related projections to ensure that programs align with donor budgets.
- Maintain knowledge and current skills using software for financial analysis, accounting system, budgeting system and financial reporting.
- Prepares donor budgets and expenditure reports
Audit
- Act as main focal point for liaison with auditors for all audits of ARO Office accounts and programmes
- Coordinate with NY to ensure that the audit process aligns with the organizations overall audit timeline
- Assist NY in any audit reporting requirements related to ARO.
- Coordinate year end close process (includes yearend accrual process)
- Work with Management in implementation of audit findings
- Ensure compliance with the legal and statutory audit practices
- Identify and report and potential risk areas in regard to audit
Support to program staff and collaboration with NY staff
- Consults with Regional Director, and the senior management team to develop program budgets and helps assess needs for budget revisions
- Participate in preparation of project documents and proposals particularly the budgeting aspect.
- Guide the review of progress and financial (PF) reports for completeness and accuracy
- Ensure the training of finance officers in current and new policies and procedures
- Track financial submissions by country level financial staff for accuracy, timeliness and compliance with the organizationsGlobal policies and procedures
- Works closely with the rest of the Operations team and Finance Director Global on policy, procedures and reporting on Finances.
- Work collaboratively with the rest of the Global Operations staff to promote cross-regional learning
- Ensures that staff queries are addressed promptly
Support to Human Resources
- Provides budget and financial reporting orientation to new staff.
- Supports HR in the implementation of Human Resources and Policy manual and other relevant policies.
- Works closely with HR in implementation of the organizations Global remuneration structure
Support to Finance Officers staff
- Oversee a team of Finance Officers and ensure that the Finance officers collects and collates all final project documents, donor report, commodity documents, general correspondence, trip report and consultant agreements etc.
- Ensures that the finance officers maintain office inventory that is regularly updated and update the HR on status of the asset
- Monitors relevant registration documents, licenses and agreements offices lease agreements are up to date
- Ensure that finance officers facilitate all travel logistics and prepares travel advances for ARO staff
Management and Leadership
- Participate in strategic planning and the design of new Regional initiatives
- Provide strategic leadership for the region’s Finance Team
- As a member of the Africa Region Senior Management Team (SMT), actively participate in its activities and contribute to the growth and efficient management of ARO program
- Manage, lead and develop assigned staff to ensure effective management and high performance
- Perform any other duties as may be assigned by supervisor
Engagement:
Regularly interacts with other regional office staff, Global Operations staff, Program, the organizations Finance and senior management team as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the organization.
Knowledge, Skills and Abilities (KSAs):
Education: Bachelor’s degree in Finance/Accounts plus professional qualification in CPA, ACCA or its equivalent, A Masters’ degree in relevant field. Must be a member of a regulatory body within the field, and proof of which will be required.
Experience: At least 7 to 10 years of directly related experience including experience in Operations and financial management. Experience working with a non – governmental organization at a regional or international level would be an added advantage
Skills or Related Knowledge:-
- Excellent computer skills (proficiency in Microsoft office – Word, Excel, Power Point, email etc. Experience in working with finance package is an advantage.
- Excellent organizational, management, communication and negotiation skills.
- Ability to coordinate multiple and simultaneous tasks, good time management,
- Attention to detail and able to work under pressure.
- Ability to work with diverse groups, multicultural workforce and sensitivity and appreciation to cultural differences is required.
- High degree of efficiency and short turnaround time in addressing issues
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