RefuSHE Kenya is a non-profit organization based in Nairobi Kenya dedicated to protecting and empowering unaccompanied refugee children and youths; especially adolescent girls through our specialized shelter, education and advocacy programs.
Reports to: Executive Director/ Chief Operations Officer
PURPOSE:
The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the RefuSHE Kenya Country office. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HR&A Manager will provide strategic guidance on HR to the office.
PRIMARY RESPONSIBILITIES:
- Oversee human resource management for the organization including recruitment and day-to-day staff management.
- Direct and oversee all administration related activities including office administration responsibilities, security, preventative and corrective maintenance, logistics, office supplies and transportation.
- Manage and increase the effectiveness and efficiency of Support Services (HR, Administration and Logistics) by improving coordination and communication between support, program management and technical functions;
- Improve the operational systems, processes and policies by enhancing the quality of documentation, reporting, information flow and business processes;
- Play a significant role in driving long-term planning and leading initiatives geared towards operational excellence.
- Ensures that the Company’s overall human resources policies, rules, regulations and procedures comply with Kenya Labor Law.
- Regularly update the ED/COO on procurement, HR, Logistics and administration planning and implementation progress;
- Payroll administration in liaison with the finance team on salaries for existing and prospective staff, ensuring consistency with approved budgets as well as administration of benefits and other compensation packages.
- Develop, recommend and implement improvements to administration systems and procedures;
- Increase the effectiveness and efficiency of support services by improving coordination and communication between support functions;
- Coordinate with in the preparation of monthly payroll. Review employee final payments for accuracy and compliance with labour laws.
- Line manage staff within the administration department namely, Administration Officers, Procurement Officers and HR Officers.
- Manage service delivery by third-party service providers including consultants and outsourced services by monitoring contracts and service level agreements, taking corrective action where necessary;
- Serve as a link between management and employees by handling queries, interpreting and administering contracts, and providing pragmatic and consistent guidance and advice to managers on performance and other human resource issues.
- PERSON SPECIFICATIONS
- Academic and Professional Qualifications
- Bachelor’s degree in Human Resource Management or a Business related field (Specialisation in Human Resources Management)
- Master’s Degree in Human Resources or related discipline, or equivalent combination of education and experience.
- Diploma in Logistics management.
- Master’s in Business administration with a Diploma in Human Resources Management
- Member of the Institute of Human Resource Management of Kenya with a valid Practicing Certificate.
Experience:
A minimum of 7 years relevant senior level experience with at least 5 years’ experience in Human Resources and Operations Management.
Skills and Competencies:
- Working knowledge of and experience in local labor and employment laws and legal resources;
- Excellent oral and written communication skills;
- Strong writing and presentation skills with ability to communicate well within and across diverse groups;
- Team player with good interpersonal skills;
- Strong business awareness and good analytical skills;
- Ability to make key decisions and solve problems;
- Excellent organization and time management skills;
- Integrity within a professional environment;
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The post Human Resources & Administration (HR&A) Manager at RefuSHE Kenya is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
