We are an international humanitarian organisation dedicated to tackling poverty and suffering in the world’s poorest countries. Concern Worldwide began working in Kenya in May 2002 with the development of an urban programme in Nairobi. Our work expanded into a multi-sectoral programme focusing on urban and rural livelihoods, primary education, HIV and AIDS, water and sanitation, and health and nutrition in both Nairobi and Marsabit. In partnership with local organisations, Concern also responds to a number of emergencies in Kenya resulting from floods, drought and violence.
Job Description/Requirements
Reports to: Country Financial Controller (CFC) (Somalia Programme)
Liaises with: Country Management Team (Somalia); Programme Coordinators/Managers; Field Finance Team; Programme Support Unit – Kenya Programme; Dublin Finance
Duty Station: Nairobi with regular travel to Programme locations in Somalia & Somaliland
Contract Details: Fixed Term Contract
Job Summary:
The incumbent will be responsible for general ledger maintenance, production of management accounts, assist in budget preparation and support in donor reporting. S/he will also support Concern’s fundamental accounting functions including partner financial management, payroll processing, recharges, preparation of journals and balance sheet reconciliations
Main Duties & Responsibilities:
General Ledger (System) Maintenance
- Receive, review, upload and post financial information from the field in Somalia and Somaliland cash and bankbooks and compare transactions to source data (PVs) for compliance, accuracy and completeness
- Prepare, upload and post in the system approved relevant journals.
- Undertake periodic joint review of management accounts with budget holders based on agreed upon arrangements
- Generate/assign codes to new activities, update codes list in the systems and issue to staff after budget revisions.
- Update periods in MGP at commencement of month end process.
- Reconcile balance sheet accounts for review
- Ensure that exchange rates are updated and match with FPL and field rates
Recharges Management
- Preparation and distribution of accurate monthly recharge schedules to other Concern field offices and acting on those to Somalia on a timely basis.
Month End Management
- Prepare and distribute draft/final management accounts for review and use by relevant stakeholders
- Prepare Support Costs allocations following Concern procedures and basis e.g. time sheets, vehicle log sheets leading to final management accounts
- Prepare reconciliation reports including balance sheet accounts and ensuring all supporting documentations are attached and filed
- Ensure all documentation associated with the month end process (CB/Journals etc.) are filed on a timely basis and easy to retrieve
Budget and Donor Reporting
- Participate in the annual budget data consolidation process and subsequent revisions, prepare journals for budget upload into the system
- Update links and run draft FRP report on quarterly basis
- Contribute to code mapping, running donor allocation journals and assist in preparing draft donor reports as and when required
Other Duties and Responsibilities
- Somalia staff payroll processing in line with statutory requirements
- Liaise with field finance teams and ensure that programme financial documents are delivered to Nairobi on quarterly basis for review and auditing purposes and proper custody.
- Assist in the management of audit processes
- To follow up with Nairobi Logistics, HR and Administration for outstanding programme issues when necessary (e.g. procurement, visas and travel arrangements, etc.)
Responding to Emergencies
- Participate and contribute as necessary towards Concern’s Emergency response when required
- Comply with Concern’s health, safety and security guidelines during emergencies
Code of Conduct and Associated Policies
- To adhere to, support and promote the standards of conduct outlined in the Concern Code of Conduct. and Associated Policies
Accountability:
- Promote and ensure compliance with the Core Humanitarian Standard (CHS) commitments and quality criteria
- Ensure that all staff are familiar with the principles underpinning accountability, safeguarding and Concern’s Complaints and Response Mechanism (CRM) and ensure that information about Concern’s commitments on accountability and safeguarding are disseminated among programme participants and communities
- Ensure that the CRM is functional, effectively implemented and accessible in all programmes’ locations, enabling safe reporting of both programmatic and sensitive complaints, including safeguarding concerns, ensure that complaints are welcomed, managed and responded to in a timely, fair and appropriate manner; ensure that sensitive complaints, including safeguarding concerns, are handled with utmost confidentiality and that the safety of the complainants and those affected is prioritized at all stages.
Job specification:
- Minimum Bachelor’s Degree in Accounting or Finance or relevant field
- CPA (K) or ACCA professional certification
- At least five (5) years’ experience working in a similar role in an INGO
- Proficient in the use of computer accounting/financial software and applications preferably Microsoft Great Plains (MGP) and Word and Excel applications
- Excellent analytical, problem solving, communication and people skills
- Fluent in both spoken and written English and Kiswahili. Fluency in the local language is an added advantage
- A flexible, team player who is self-driven, willing and able to work under pressure with minimum supervision
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