The Logistics and Procurement Manager will set up, implement and supervise all logistics operations for Green String Network.
He/she will organize logistic support for programs.
Roles & Responsibilities
Supply Management
- Carry out a purchasing environment analysis at the country and local level
- Supervise the update of price lists and supplier files
- Create SOPs for internal GSN purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored and observed
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Establish an archiving system at the GSN country office
- Ensure that purchasing documents are complete and archived
- Ensure that dealings with suppliers are monitored
- Vehicle Fleet Management
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to GSN safety rules and procedures, as well as local traffic laws
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management
- Update inventory in real time
- Establish Inventory system for GSN
- Optimize distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained
- Train teams in the use of these communication means
- Management and Monitoring of IT Equipment
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
Supplies Management
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
Human Resource Management
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Reporting/Capitalization
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency
Qualifications:
- Minimum 5 years experience in supply chain, logistics and/ or procurement
- Higher degree in supply chain or related field
- Experience creating logistics SOPs
- Inventory management and system experience
- Fluent spoken and written English and Swahili
The post Green String Network Job Vacancy : Logistics & Procurement Manager NGO appeared first on Jobs in Kenya - https://jobwebkenya.com/.
The post Green String Network Job Vacancy : Logistics & Procurement Manager NGO is republished from Jobs – Jobs in Kenya – https://jobwebkenya.com/
