Kenya Institute of Supplies Management is a national body for professionals in the practice of procurement and supplies management in Kenya. The Institute draws its mandate from the “Supplies Practitioners Management Act No.17 of 2007.” This Act provides the legal framework within which the Institute is established and operates as a corporate body promoting learning, development of best practices, and application of the same to the practice of procurement and supply chain management.
Job Summary:
To provide leadership and policy development on all Human Resource and Administration functions in line with set business plans and objectives by ensuring the Institute attracts, develops and retains the best talent in the industry and aligning them to the business strategy to deliver the Institute’s mandate
KEY DUTIES AND RESPONSIBILITIES
- Provide leadership in the development and execution of the institute’s strategy on Human Resource and Administration.
- Conduct workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the approved strategic plan
- Coordinate the recruitment and selection process to ensure the Institute has a critical mass of qualified human resource within the approved establishment with the required competencies necessary for the implementation of functional strategic management plans
- Coordinate the implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements.
- Oversee implementation of an effective human resource management information system for monitoring, tracking, and evaluating employee activities including staff training, performance management, and welfare programs.
- Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counselling services.
- Develop and implement human resource policies and procedures aimed at enhancing workplace relations
- Assess training needs analysis and baseline attitude surveys to design and implement relevant training programs aimed at building capacity.
- Facilitate implementation of Administration and Human Resource Policies and practices
- Maintain employee records and employment contracts
- Conduct performance appraisal for support staff
- Facilitate employee relations and welfare initiatives
- Payroll processing
- Manage the Leave program
- Coordinate and ensure compliance with Workplace safety, Labour Laws and related statutory requirements
- Facilitate premises maintenance and outsourced services management, records management and coordination of general administrative services.
- Create regular reports and presentations on HR metrics to relevant government bodies like Labour office, NEA (e.g. turnover rates, employee returns).
- Prepare and manage HR/Admin operating and Capital budget.
- Perform any other functions connected therewith or incidental thereto.
QUALIFICATION AND KNOWLEDGE
- Bachelor’s Degree in Human Resource Management/ Social Science from a recognized university.
- Professional Certification in Human Resource Management;
- Member of Institute of Human Resource Management (IHRM) in good standing.
- Holds a valid Practicing Certificate from the Institute of Human Resource Management (IHRM)
EXPERIENCE
- 3 Years of relevant working Experience
SKILLS/COMPETENCE
- Meets the requirements of Chapter Six of the Constitution of Kenya
- outstanding competency on all Labour Laws and statutory requirements
- Strong administration skills.
- A high level of confidentiality.
- Excellent interpersonal and customer-facing skills.
- decision making, leadership skills,
- planning and organizing skills, and strong Communication skills.
- A team player with strong analytical skills.
- onversant with HRIS
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