We are a HR Consultancy firm that is very passionate about people and their contribution towards the growth and success of any organization. We create systems that are streamlined towards the attainment of the organizations goals and build the capacity of the organizations employees to deliver results.
Our client a law firm in Nairobi is seeking to engage the services of a Registry Clerk.
Responsible for maintaining the company’s records, codes files and retrieves records as needed and ensures the system is well organized.
Responsibilities
- Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Update filling manual
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
- Enter document identification codes into systems in order to determine locations of documents to be retrieved.
- Modify and improve filing systems, or implement new filing systems.
- Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
- Quarterly request all advocate to identify files for closure which are in the registry
- Supervise file trimming and scanning
- Keeps Record of all open and closed files
- Together with the admin and operations department , the registrar keeps the records for the files in the store
- Informs the firm when a client has changed their details
- Ensures the clients details have been changed in the server
- Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Assignment of the job number and file number.
- Preparation of legal documents
- Support Administration function
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