Our client, a Law Firm is seeking to hire an energetic and result-oriented Secretary who has demonstrated the ability to perform.
The Secretary will be responsible for all administrative duties which include typing correspondences, legal documents which includes all legal instruments and conveyance documents, telephone operations, scheduling appointments and processing mails.
Responsibilities
- Receive and direct calls
- Receive and assist visitors
- Handling Clients by attending to all their queries
- Manage the schedule and highlight critical activities and timings
- Processing incoming and outgoing mails
- Ensure that the office environment is clean
- Filing of documents and ensuring that sensitive materials in confidence are kept safe
- Supervise the subordinate staffs
- Track staff leave forms and punctuality
- Handle petty cash and reconciliation of the same
- Purchasing office stationeries
Qualifications
- Diploma in Secretarial Management- Pitman Qualifications/Diploma in any Business Related Subject
- At Least 3-4 years experience in a busy commercial environment.
- Work experience is a law firm will be an added advantage
- Good public relation with great interpersonal skills
- Ability to communicate well with people at all level and handle client with courtesy, tact and discretion
- Well organized, neat with excellent typing ability
- Pay attention to details
- Ability to prepare and save legal documents systematically and reliably
- Retain and preserve and improve existing office systems
- Self disciplined, focused, loyal and honest.
- Good time management
- Team player
- Ability to adapt easily to change, trainable, diligent, highly motivated by challenges
- Handle confidential and sensitive information with appropriate discretion
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