Absa Bank Limited (Absa) is a wholly owned subsidiary of Barclays Africa Group Limited. Absa offers personal and business banking, credit cards, corporate and investment banking, wealth and investment management as well as bancassurance. Barclays Africa Group Limited is 62.3% owned by Barclays Bank PLC and is listed on the JSE Limited. The Group is one of Africa’s major financial services providers offering personal and business banking, credit cards, corporate and investment banking, wealth and investment management as well as bancassurance. The Group was formed through combining Absa Group Limited and Barclays’ African operations on 31 July 2013. Reflecting the enlarged group’s pan-African focus, the Group’s name changed from Absa Group Limited, to Barclays Africa Group Limited on 2 August 2013. Registered head offices are in South Africa and the Group has majority stakes in banks in Botswana, Ghana,Kenya, Mauritius, Mozambique, Seychelles, South Africa, Tanzania (Barclays Bank Tanzania and National Bank of Commerce), Uganda and Zambia.
Job Summary
- To provide efficient and streamlined service to employees/ pensioners (as required) through the delivery of a controlled, accurate and efficient payroll/ pensions payment process
- To provide general assistance to employees/ pensioners as required
- To support in the delivery of One HR
Main Accountabilities:
Payroll/ Pensions Processing and Governance
Time split: 60%
- Ensure accurate, confidential and complete processing of all payroll / pensions related activities (as defined by specific country processes and requirements) in line with governance.
- Deliver accurate processing of back pay, part pay and leave pay, cost centre changes, overtime, processing of all regulatory payments (e.g. PAYE, NSSF, Pension related), production of pay slips and any other payroll related adjustments in line with governance ensuring the required authorizations are in place.
- Maintain a complete and accurate trail of all authorizations relating to payroll adjustments in an orderly and timely manner.
- Accurate processing of all expatriate related requirements (in conjunction with advice and liaison with PWC/KPMG)
- Prepare monthly/ annual standard and ad hoc reports as required for payroll, regulator, pensions administrator and other external and internal customers
- Comply with minimum payroll standards as defined in the HR procedures manual
- Prepare and conclude the complete, timely and accurate processing of tax year end requirements
- Process dues in line with governance requirements
- Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Absa Bank Kenya Plc Policies and Policy Standards. Understand and manage risks and risk events (incidents) relevant to the role.”
Payroll Administration
Time split: 20%
- Ensure payroll/pension records are filed in a timely, efficient and accurate manner to minimize risk and enhance customer service
- Contribute to the development of operational processes in the areas of responsibilities
- Distribute pay slips
- Execute other administration responsibilities assigned to the payroll/pensioners officer
Customer Service
Time split: 20%
- Deliver a high quality customer service experience in dealing with staff /pensioners
- Receive and conclude staff queries relating to areas of responsibility
Technical Skills/ Competencies
- Accounting experience
- Payroll experience
- Pensions processing experience (as required)
- Computer literacy
- Good interpersonal ,communication and written skills
- Analytical skills
- Accuracy and good attention to detail
- Excellent numerical skills
- Good admin skills
Essential
- 3 years Payroll experience
- MS Word and Excel
- Basic principles of accounting
- Legislation relating to payroll/ pensions
Preferred
- Working knowledge of in country payroll system
Knowledge, Expertise, Experience
Essential
- Payroll experience (min of at least 3 years)
- HR admin experience
- Bookkeeping / accounting experience
- Be fluent in local languages
Preferred
- A tertiary qualification in HR / Finance could be an advantage
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