The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children’s rights, provides relief and helps support children in developing countries
Reporting to: Finance Coordinator
Location: Nairobi
Nationality: Kenya Nationals only
Key Areas of Accountability
Internal Controls and Reporting
- Support country office in maintaining high standard financial management, ensuring compliance to local statutory law and donors regulations and consistent with Save the Children accounting policies, procedures and tool
- Preparation of Monthly Financial Report (MFR).
- Balance sheet Review
- Support with the monthly, Quarterly, and Annual Total Inventory management (TIM) monthly Reconciliations coordination with Supply chain department
- Support with the monthly, Quarterly, and Annual Leave Reconciliations in coordination with Human Resource department.
Account Payables
- Receives finance documents from the field offices.
- Review and register the completeness of documents received from the field and report on any omissions/missing documentation to the support services officer.
- Prepare payment vouchers for all payments received and ensure that they have been signed-off as per the scheme of delegation.
- Sign off documents as per Scheme of Delegation.
- Preparation and Validation of Mpesa payments before payment.
- Timely preparation of statutory deduction payments, this is withholding tax and PAYE
Accounting
- Register all documents through the accounts payable module in the Financial Management System or prepare accompanying GLACOS and submit the payment vouchers for review by the line manager for posting and further processing.
- Processing the payroll, international staff tax and annual leave GLACOs for review and posting by the line manager or appointed designate.
- Perform aging analysis and supplier reconciliations.
Balance Sheet Accounts Reconciliation;
- Single Account Reconciliation as directed by the line manager
- Perform Monthly Bank Reconciliations for approval by the line manager
- Perform Monthly MPESA Reconciliations for approval by the line manager
Audit
- Support the FM in the preparation of statutory and donor audits in the country office including preparation of financial statements as per the auditor’s requirement.
- Ensure clear audit trail of processed transactions and their linkage to the accounting system
- Implementation of any accounting and financial audit recommendations.
Other
- Provision of information to field offices on the status of payment for each of their requests.
- Back stop for Finance Officer Treasury.
- Participate in Procurement committees in the Country Office.
- Any other budgeting related issues.
Qualifications and Experience
- Undergraduate degree in Accounting/finance or equivalent.
- Professional Accounting qualification (CPA, ACCA) (a must)
- Minimum three-year’s relevant experience in Finance support Services within a busy organization preferably an INGO
- Highly skilled in financial statement preparation for purposes of audit.
- Excellent understanding of business and financial planning including strategic modelling.
- Computer fluency; highly competent using Microsoft Excel and other MS applications.
- Familiarity with computerised accounting systems
- Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
- Proven ability to handle challenging workload.
- The highest level of integrity and commitment to prevent corruption and Fraud.
- Strong interpersonal skills and ability to interact with all departments in the Regional.
- Willingness to undertake occasional travel to the Country Offices for training, support and
- Experience working with colleagues based in complex country contexts would be an asset
The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
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