Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases. It was founded in France in response to the Biafran War. The organization is known in most of the world by its localized name or simply as MSF; in Canada and the United States the name Doctors Without Borders is commonly used. In 2015 over 30,000, mostly local, doctors, nurses and other medical professionals, logistical experts, water and sanitation engineers and administrators provided medical aid in over 70 countries. These doctors and nurses decided to volunteer their time to solve issues of world health. Private donors provide about 90% of the organization’s funding, while corporate donations provide the rest, giving MSF an annual budget of approximately US$750 million.
Coordinate and control the operation of vehicles and drivers in one location according to traffic regulations and MSF security rules, utilize and maintain VHF radios, and ensure that the team of drivers perform properly their duties to ensure an adequate, efficient, and safe transport of goods and people.
Responsibilities include, but are not limited to:
a) Fleet Management and Supervision
- Coordinate the team of drivers, ensuring their compliance with all rules and safety regulations, including the maintenance and service (based on MSF standards) of their assigned vehicles.
b) Ensure the proper maintenance of vehicles
- Coordinate with the Join Mechanics Workshop (JMW) to ensure bi-weekly checks, routine services, and any other body work required is done in a timely fashion. In addition, submit quarterly requests to the Supply Supervisor for consumables for vehicles (e.g., inner tire tubes), which are kept on site in Mathare.
- Report any problems with the vehicles (mechanical, accidents, etc) to your supervisor, as well as prepare weekly reports (Weekly Fleet Follow Up) on services, spare parts, and anything else relevant to each vehicle.
c) Manage vehicle bookings and movements
- With Log Manager and Log Supervisor (Base), schedule vehicle movement for the next week by the previous Friday, based on bookings and vehicle availability.
- Every Morning, update vehicle schedule whiteboard of movements in the Mathare office
- Monitor vehicle movement while communicating with each driver through VHF radio.
- Re-schedule vehicle movement to meet unplanned requirements and communicate changes to Log Manager and Log Supervisor (Base)
- Use the WebZon or ZonMax software to track all vehicles.
d) Radio Operation
- Operate the VHF and HF radios in order to ensure quality and confidential radio communications for the operational needs of the mission/projects, in accordance with the MSF security policy and rules.
- Perform 3x daily (morning, afternoon, and evening) check-ins (departure, arrival, number of passengers, route taken, standard contact points) with all vehicles, recording the check in information into the log books. During times of high security, all movements will require manual recording.
e) Obligations
- Report on any aspects that threatens or favours the program
- Abide by the MSF Staff regulations and MSF charter
- Maintain confidentiality
Requirements
Education
- Essential literacy required, driving license required, and Fleet Management Certificate preferred
Experience
- Minimum 2 years previous experience as a driver.
- Leadership and management experience required
- Experience with 4×4 vehicles preferred Languages
- Mission language and local language essential.
Knowledge
- Knowledge of basic mechanics preferred
- Strong Microsoft Word, Microsoft Excel, and Microsoft Outlook skills required.
- Working knowledge of VHF radios preferred
- Fleet Management Experience required.
- Critical thinking and problem solving skills are essential
Other
- Good vision essential
- Availability to travel and stay outside base overnight
Competences
- Teamwork.
- Flexibility.
- Commitment.
- Service.
- Stress Management.
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