Ref: 05/041/AO/2018
CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Administration Officer in Siaya.
Overall Job Function
Providing overall administrative and logistical support to various departments and programmatic activities in CHS. The job holder will strive to contribute to the overall operational efficiency of CHS business processes by focusing on customer satisfaction through improved service delivery, efficient resource management and compliance with CHS and donor requirements.
Responsibilities
- Ensure timely logistical and administrative support and participate in organizing special events including, training calendars and quarterly meetings
- Maintain an appropriate projects‘ diary/calendar of events including those of training events, relevant meetings and the information is shared as needed
- Ensure office utility payments and functionality including internet, telephone bills among others
- Ensure accurate information management including the proper filing of project documents, reports, and routine correspondence and ensure timely response of the same
- Participate in program review meetings and proactively seek monthly priority needs/expectations from program team leaders and program team leads
- Ensure timely follow-up and delivery of materials and information related to project trainings and events
- Ensure organization of the reception and provide superior customer service to all clients
- Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
- Ensuring accurate information management and monitoring including proper documentation of all meetings, workshop/conference
- Tracking procurement requests and providing feedback as necessary
- Any other duties assigned
Qualifications
- Bachelor’s Degree in any business related field or its equivalent
- At least three years progressive experience in office management preferably in a health-orientated NGO
- Proficiency in MS Office tools and office automation solutions
- Certificate in secretarial duties or front office operations is an added advantage
- Working knowledge of USG rules and regulations
- Ability to maintain confidentiality
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