International Transformation Foundation- ITF is a Youths led nonprofit organization, on principles of stimulus and inspiration for change and transformation of youths for individual achievement, providing Youth’s self development programs encompassing leadership & entrepreneurship. With Coordination secretariat in Nairobi,Kenya.
Reporting to Administration Assistant, work with him/her to provide full reception, secretarial and administrative support to all services provided by the organization, as may be required for the effective and efficient operation of, and reporting on the service.
Duties and Responsibilities:
- Provide administrative support to the Secretary General, Operations Director, and other staffs.
- Undertake office reception duties, both in person and on the telephone.
- Operate manual and computerized office systems for instance filing and maintaining:
- Members database;
- Monthly and Annual reports database;
- Contacts Database.
- Undertake general office duties such as:
- dealing with the post, faxes and e-mail;
- drafting and sending standard letters;
- photocopying and collating papers and mailings;
- arranging for documents to be printed;
- monitoring and ordering stocks of basic items such as stamps, stationery, periodicals, equipment and other items;
- Arranging travels: hotel and accommodation etc.
- Assist with the organization of meetings of the Board of Directors and other meetings.
- Assist with the organization of events on behalf of the organization:
- arranging dates and venues;
- arranging refreshments and other requirements;
- Taking bookings and dealing with enquiries from delegates;
- sending out info packs of the event;
- Maintaining the event database etc.
- Assist with the taking of minutes and notes at meetings;
- Attend meetings as required.
- Prepare and maintain all records in line with statutory and operational requirements.
- Contribute generally to the work of organization, undertaking such other tasks as are appropriate to the nature and scope of the post.
Qualifications
- Pursuing/ Holds at least a Bachelors Degree in related fields such as Administration, Management, secretariat, human resource etc
- Good organizational skills, including ability to work within tight deadlines.
- Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
- Ability to maintain an established work schedule, with or without flexibility.
- Have basic Computer skills including Graphic communication publications.
- Understanding of and commitment to equal opportunities.
- Strong organizational and management skills- ability to multi task and prioritize.
- Motivated to learn and take on new challenges.
- Willingness and capacity to volunteer.
- Unparalleled passion and commitment for youth development.
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