The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Unit Chief, Reporting and Monitoring, the incumbent will perform the following duties:
Responsibilities
BUDGETING: 1. Support the monitoring of budget implementation and performance through reporting ; 2. Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration ; 3. Assist to Monitor requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations; 4. support in reviewing requests for creation and extension of positions as well as requests for recruitment; 5. Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables; 6. Perform certifying functions of financial transactions as per delegation;
ACCOUNTING: 1. Review and analysis of various accounting data and assist in reporting and monitoring ;2. Support open item managed accounts (OIM) analysis in the ERP system (Umoja) for corrective action; 3. Assist to Verify accuracy of postings and process corrections as appropriate;4. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations; 5. Processing of financial documents in line with the financial rules and regulations; 6. Perform approval functions of financial transactions as per delegation.
GENERAL: 1. Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate; 2. Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning; 3. Perform data extraction and prepare various reports for management review; 4. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner; 5. Ensure that all relevant records and audit trails are maintained; 6. Act as deputy to team leader and back up for other team members; 7. Performs other related duties as required.
Education
High school diploma or equivalent is required. Additional qualification in finance, administration, project management, information technology or related field would be an added advantage. Knowledge of SAP, Excel, Access and other analytical tools is highly desirable. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.. Possession of a recognized accountancy qualification (e.g. CPA, ACCA, CIPFA) will be an added advantage.
Work Experience
A minimum of Seven years of progressively responsible experience in finance, budget, information technology or administration is required. Experience with integrated business processes, analytics and reporting are desirable. Working experience with an Enterprise Resource Planning (ERP) system preferably with SAP and business intelligence tools is an asset. Data management and monitoring skills would be an advantage.
Languages
English and French are the two working languages of the United Nations, for the position advertised fluency in oral and written English is required. Knowledge of a second UN language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available for 4 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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