The role is responsible for ensuring proper procurement and disposal of items in the Commission as per the Public Procurement and Disposal Act and Regulations and other relevant legislation.
Responsibilities
- Provide leadership in the development and execution of the Commission’s strategy on procurement
- Develop and implement policies, procedures and manuals to safeguard integrity of the procurement processes of the Commission
- Develop effective work plans drawn from the Strategic Plan and undertake continuous performance monitoring and reporting
- Develop, motivate and manage the performance of the team and ensure continuous alignment to the goals and values of the Commission
- Ensure adequate budgetary provisions, monitor absorption and ensure optimal utilization and alignment to the Commissions strategic activities
- Ensure prudent financial management in the achievement of the function
- Ensure efficiency of systems, processes, Standard Operating Procedures (SOPs) to achieve the operational excellence that drives the Commission’s objectives
- Identify, evaluate, mitigate and monitor operational and strategic risks of the function
- Ensure implementation of a business continuity and disaster recovery plan for the procurement function
- Ensure compliance with all statutory requirements, Government Circulars and Commission’s policies.
- Provide requisite regular reporting in compliance with internal and external guidelines and requirements.
- Develop and maintain positive relationships with stakeholders
- Identify learning interventions and drive self-development.
- Provide advice and respond to procurement related matters in the Commission.
- Provide professional opinion and technical advice on procurement and disposal matters as per the legal provisions.
- Report on status of the contracts to the Commission Secretary
- Recommend appointment of the members of tender processing committees to the Commission Secretary.
- Ensure continuous training of prospective tender processing committee members and suppliers.
- Develop tender documents, coordinate evaluation, provide technical advice, and give feedback to all bidders
- Prepare agenda and meetings of the Tender and Disposal Committees, provide technical advice during meetings and take minutes
- In liaison with user departments, identify procurement needs, initiate prequalification, oversee evaluation, register and monitor suppliers’ performance
- Develop and administer a supplier satisfaction survey questionnaire to enhance supplier relationships with the Commission
- Ensure all procurement records are secure and safely maintained for ease of retrieval and future reference
- Liaise with User departments to identify obsolete and unserviceable stores for disposal
- Coordinate periodic and annual stock taking for prudent inventory management
Qualifications
Minimum qualifications and experience
- Bachelor’s degree in Purchasing and Supplies Management or related field from a recognized university.
- Master’s degree from a recognized university is an added advantage
- Certificate in Leadership from a recognized institution
- Member of Kenya Institute of Supplies Management (KISM) in good standing.
- Full qualification from the Chartered Institute of Supplies Management (CIPS).
- Eight (8) years of service, three years of which should be relevant to this position and obtained in a reputable organization
Key Competencies
- Meets the requirements of Chapter Six of the Constitution of Keya
- Demonstrate ability to manage and lead high performing teams.
- Ability to deliver results in a complex and dynamic environment.
- Capacity to demonstrate strategic mind-set and innovation.
- Ability to identify customer needs, develop service standards and deliver service excellence.
- Demonstrate knowledge in relevant legislation and applicable standards.
- Strong interpersonal skills.
- Ability to work with minimum supervision and under strict timelines.
- High analytical and organizational skills, with ability to gather, analyze and evaluate facts and to prepare and present concise written reports
- High level of attention to detail.
- Knowledge of relevant computer applications.
- Knowledge of relevant legislation and regulations
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