The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Nairobi duty station. Under the supervision of the Chief, Financial Management Service, the Finance and Budget Assistant will be responsible for the following duties:
Responsibilities
1. Budget: Undertakes reviews,analyses and preparation of the medium-term plan and its revisions. Reviews,analyses and assists in the finalization of cost estimates and budget proposals. Assists managers in the elaboration of resource requirements for budget submissions.Undertakes research and provides support to higher level Finance & Budget Officers. Provides input into the preparation of allotments. Monitors budget implementation/expenditures and recommends reallocation of funds as necessary. Reviews requisitions for goods and services. Monitors extra-budgetary resources. Assists in the preparation of budget performance submissions. Assists in finalization of budget performance reports. Monitors integrity of various financial databases. Verifies accuracy of input data. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
2. Financial and management reporting: Preparation of monthly, quarterly reports,working on a continuous basis with the administrative, fund and line officers and staff in general on the details of the reports and the undertaking of the possible corrective actions, Preparation of other corporate reports on UN Environment’s programme of work, Managing and reporting Fund Programme Reserve status.
3. Trust Fund management: Assist in establishment, closure, maintaining database updating contributions, interest income and commitments. Maintain the trust funds’ database, create status reports on trust funds on a regular basis for use by Fund Management Officers; Prepare allocation letters for approval by Chief of service for use of trust fund resources, monitor programme support costs generated,assist in financial reporting of the trust funds and earmarked contribution.
4. General: Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets. Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. Provides guidance, training and daily supervision to other general service staff in the area of responsibility. Acts as Certifying Officers on behalf of and in the absence of programme managers at offices outside headquarters. Backing up the Budget Assistant and to a lesser extent, other functions. Performs other related duties, as assigned.
Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings..
Education
High school diploma or equivalent is required. Finance or accounting qualification, advanced Excel User skills and Certification in Public Accounting or Association of Chartered Certified
Accountants is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
Work Experience
A minimum of ten (10) years of progressively responsible experience in finance, budget, accounting, administrative services or related area is required.
Working experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.
Experience with data analysis, reconciliations and reporting is desirable.
Experience in an international organization such as the United Nations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment against this post is on a local basis. This post is funded for an initial period of one year and may be subject to extension.
Appointment against this post is on a local basis and is only open to the staff members of the United Nations Secretariat who (1) serve in the duty station specified in the job opening; (2) hold a permanent, continuing or fixed-term appointment; and (3) have been appointed following the review of the Central Review Panel, or upon meeting other regular requirements for the duty station, job level and category and functional area. . External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.
Staff members holding an appointment limited to service to a specific entity are not eligible to be considered if this position is outside that entity. Staff members holding a temporary appointment are not eligible for consideration.
“Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. “
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
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